Administrative Assistant II, Secondary Social Studies, English Language Arts and LOTE (Languages Other Than English) Coordinators

QUALIFICATIONS:

1. High school diploma or GED equivalent.

2. Ability to prioritize organize multi-task numerous complex administrative activities work collaboratively and manage time.

3. Proficient in Windows Microsoft Suite Outlook 365 Google Drive; skilled in the use of graphics charts tables spreadsheets and word processing.

4. Excellent interpersonal and communication skills with a pleasant telephone personality.

5. Experience with bookkeeping preferred.

6. Preference will be given to District Employees.

TERMS OF EMPLOYMENT:

210 days

SALARY/PAYGRADE:

$30595 CP5

Salary Range (based on experience) as set by the Board of Trustees for the school year.

ESSENTIAL FUNCTIONS:

and type correspondence and documents: training materials newsletters reports test items etc.

2. Maintain appointment schedules and assist in the preparation of conferences workshops teacher meetings staff development etc.

3. Process purchase orders secure quotes for bids maintain ledger sheets (using Excel/Google Sheets) and inventory of assets and curriculum materials.

4. Assemble materials for various district-level meetings training events and activities and prepare all associated documents.

5. Set up and process staff development trainings through the preferred Learning Management System.

6. Serve as a liaison between coordinators parents teachers vendors etc. Manage a high volume of associated phone calls.

7. Maintain a system for check out and distribution of assets and curriculum materials.

8. Order supplies using the computerized distribution requisition form.

9. Set up and maintain budgets; process time sheets mileage forms and submit monthly reports with backup.

with human resources to process and set up temporary workers/tutors as needed. Process all time sheets; maintain budgets and associated attendance tools for these activities/initiatives.

with the Secondary Social Studies and LOTE coordinators to prepare and manage special projects/events.

and reliable attendance is an essential job function.

other duties as assigned by the Coordinators for Secondary Social Studies English Language Arts and LOTE (Languages other than English).

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.

Applications will be reviewed

Not all applicants will be interviewed

Hiring Managers may choose to email you regarding this
application. Please monitor your email regularly for any communication.

Required Experience:

IC