Secretary To Curriculum Directors

Position: Secretary to Curriculum Directors

Position Guide: NonCertified Personnel

8 Hours - 12 Months

Bargaining Union Position

Non Exempt

REPORTS TO: Assistant Superintendent for Curriculum and Instruction

Director of Teaching and Learning

Director of Continuous School Improvement and Professional Learning

RELATES TO: District Office Staff

Administration

School Staff

PTA Parents and Community

Job Summary:

Under the direction of the Curriculum Directors the secretary will assist with planning implementing monitoring and maintaining projects that align with the Districts Strategic Plan and state goals regarding instructional professional learning and school improvement programs.

The information contained in this job description is in compliance with the Americans with Disabilities Act and is not an exhaustive list of the duties performed for this position. Additional duties performed by the individual holding this position may be assigned.

QUALIFICATIONS:

1. Associates Degree Preferred or High School Diploma / Equivalent with (3) years office experience.
2. The ability to handle delegated and administrative details to receive and dispose of complaints requests for information and other matters brought to the offices of the Curriculum Department Directors.
3. The ability to write clear and concise memoranda directives or letters without close supervision.
4. The capacity to carry out instructions and develop comprehensive plans with a minimum of supervision and use time effectively.
5. The ability to manipulate data.
6. The ability to meet the public with a pleasant composed and cordial manner and to speak clearly and effectively.
7. The ability to establish and maintain effective working relations with all School Board Members employees as well as the general public.
8. Ability to recognize that records for which he/she is responsible are confidential and should be so kept.
9. Extensive experience in performing secretarial work. A thorough knowledge of modern business practices and procedures and of business English spelling and mathematics.
10. Willingness to continue your education and skills.
11. Computer/Word Processing experience required:

• Can demonstrate advanced skills in Windows and file management.
• Proficient in MS Word ACCESS PowerPoint Google Suite and Excel.
• Internet and desktop publishing skills.
• Advanced skills in typing formatting proofreading editing and text composition.
• Must pass District Technology Test.

RESPONSIBILITIES:

1. Process and maintain professional learning files.

• Guides programs policies
• Disposal requests

1. Maintain calendar and appointments for the Curriculum Directors.
2. Prepare and maintain reports on School Improvement reports.
3. Sort incoming mail for the Curriculum Directors.
4. Keep minor accounting balances on budgets.
5. Monitor each budget and keeps appropriate Directors informed.
6. Check incoming supplies received in the Curriculum office against requisitions and distribute the material to requisition.
7. Provide translation typing and duplicating services for the Curriculum Directors.
8. Inventory Summer School supplies and curriculum materials.
9. Assist with preparation of purchase orders annual budget payment authorization and requisitions.
10. Prepare supplies and materials for professional learning sessions.
11. Assist and attend department events.
12. Assist with the annual Secretarial meeting in August.
13. Maintain a yearly list of items to be purchased for Summer School.
14. Assist in preparing the annual budget.
15. Prepare for the opening of Summer School each year. Enroll children prepare class rosters arrange for transportation order supplies send notifications to parents keep track of all personnel hired type and print all forms needed and pay bills and service sheets.
16. Maintain confidentiality.
17. In cooperation with the secretaries within the Department of Curriculum and Instruction process requisitions for materials and supplies.
18. Utilize the duplicating services of the print room as needed to carry out specified duties.
19. Interpreting for staff (phone calls meetings etc.) to communicate with the public (e.g. parents) as appropriate.
20. Other duties and responsibilities as assigned.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to stand walk sit talk and hear. The employee is frequently required to reach with hands and arms stoop kneel crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision distance vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee experiences constant interruptions and inflexible deadlines. The noise level in this environment is quiet to moderate. Duties are performed primarily indoors and occasionally -district and out-of-town travel are required as necessary for training and/or to carry out duties and responsibilities.

ACKNOWLEDGMENT:

I have received a copy of this job description. It has been discussed with me and I have freely chosen to comply with the performance and behavior/conduct expectations contained herein.

I have received a copy of this job description. It has been discussed with me and I have freely chosen to comply with the performance and behavior/conduct expectations contained herein.

Required Experience:

Director