Administrative Specialist

Work Place Flexibility: Onsite

Legal Entity:Entergy Services Inc.-ESI (OLD)

JOB SUMMARY/PURPOSE

This position will coordinate all administrative functions and provides multifaceted administrative support to a senior department management and staff. Responsibilities typically include scheduling appointments coordinating incoming mail maintaining calendars making travel arrangements arranging meetings handling state invoices etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support accurately producing a variety of reports and presentations using the appropriate software for word processing graphics and spreadsheets preparing and/or updating functionally related reports and records developing and/or participating in special projects on a monthly basis.

JOB DUTIES/RESPONSIBILITIES

Provide secretarial and administrative support to Senior Manager

Manage calendar schedule events travel arrangements departmental meetings and arrange conference calls

Manage correspondence and routine documents and presentations given minimal direction. Prepare documents spreadsheets presentations interoffice correspondence and copies

Manage administrative affairs of the department including invoice processing supply equipment procurement training records etc.

Handle multiple assignments work within deadlines and maintain confidentiality of departmental issues

Be proactive in forwarding work issues to the appropriate managers/supervisors

Assist internal and external customers with courteous professionalism maintain records as required and participate in special internal and external projects as requested

May be asked to fill in for another region if they are short on staff

Will facilitate and lead the admin huddle calls for the state

Perform quarterly SOX testing and oversee departmental records retention compliance. Participate in defining requirements and testing functionality for new automations and programs and make recommendations on procedures and courses of action related to the departments performance and operations for efficiency

MINIMUM REQUIREMENTS

Minimum education required of the position

Desired: Bachelors degree in a technical field (e.g. information systems accounting business finance economics etc.) or equivalent work experience.

Minimum experience required of the position

Specialist-Admin III: 4-6 years of experience

Specialist-Admin Sr: 6 years of experience

Minimum knowledge skills and abilities required of the position

Must be proficient in CIS and CCS billing systems have good knowledge of Entergys rates regulations programs and payment options and understand business processes related to Entergys regulated companies. Must have the ability to resolve process failures from several groups that touch customer accounts and be a responsible member of a team that ensures the accurate billing of Entergys electric and gas customers. Must be dependable self-motivated goal oriented organized and able to manage multiple tasks with little or no supervision. Strong computer skills required including Microsoft applications (Outlook Word Excel PowerPoint) and Entergy system applications. Must possess strong written and oral communication skills and have the ability to develop presentations including training and meeting materials. Must maintain confidentiality at all times. Thorough knowledge and demonstrated understanding and appreciation of Entergys safe work practices. Demonstrated maturity in decision making and respect of peers. Working knowledge Microsoft Office toolkit application and Entergys system applications. Excellent oral and written communication skills required as well as good analytical and organizational skills. Understand Entergys rates and regulations and programs and payment options. Understand business processes related to Entergys regulated companies. Understand Corporate programs and initiatives such as ECI Shared Values Code of Integrity etc.

Primary Location: Louisiana-HammondLouisiana : Hammond
Louisiana : Baton Rouge
Job Function: Professional
FLSA Status: Nonexempt
Relocation Option: No Relocation Offered
Union description/code: NON BARGAINING UNIT
Number of Openings: 1
Req ID: 120219
Travel Percentage:None

An Equal Opportunity Employer Minority/Female/Disability/Vets. Please click here to view the EEO page or see statements below.

EEO Statement:The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex gender sexual orientation gender identity or expression national origin age disability genetic information marital status amnesty or status as a protected veteran in accordance with applicable federal state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including but not limited to recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race color religion sex gender sexual orientation gender identity or expression national origin age genetic information disability or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

Accessibility:Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant employee or third party on his or her you are an individual with a disability and you are in need of an accommodation for the recruiting process please clickhereand provide your name contact number the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.

Additional Responsibilities:As a provider of essential services Entergy expects its employees to be available to work additional hours to work in alternate locations and/or to perform additional duties in connection with storms outages emergencies or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Know Your Rights: Workplace Discrimination is Illegal

The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please to schedule a time to review the affirmative action plan during regular office hours.

WORKING CONDITIONS:
As a provider of essential services Entergy expects its employees to be available to work additional hours to work in alternate locations and/or to perform additional duties in connection with storms outages emergencies or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.