Program Assistant I, Science - (00246.48)
Program Assistant I, Science - (00246.48)
Posted on :
25-08-2025
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1 Vacancy
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Job Description
Description
Requirements
Provides a wide range of administrative support including secretarial services for Science the department and its students.
MAJOR DUTIES & RESPONSIBILITIES
- Provides administrative support by organizing and coordinating workflow determining priorities and problem solving in order to meet the needs and requirements of assigned area; resolves day-to-day issues handles sensitive and confidential material.
- Performs secretarial duties which include word processing a variety of documents such as correspondence web pages contracts surveys evaluation reports exams and schedules hiring memos; including taking of minutes.
- Provides receptionist services and handles all Program and Faculty related inquiries. Collects sorts and distributes mail and may open mail for designated department.
- Sets up and maintains all filing systems records and office supplies inventory; maintains troubleshoots and reports malfunctioning office equipment.
- Liaises with internal and external contacts regarding program requirements.
- Informs and advises both incoming and ongoing students of any missing documentation. Manage and enter student data and file and generate reports.
- Assesses student transcripts for program requirements: assesses and monitors students records and notifies the Chair/Program Coordinator of any deficiencies associated with promotion and graduation.
- Prepares and maintains mail out learning manuals/learning guides/exams/ Information Guide/admissions packages.
- May arrange meetings locate and assemble background information book physical facilities and equipment for meetings and may assist in arranging events.
REPORTS TO
Dean Faculty of Science
Requirements
EDUCATION:
- Grade 12 plus six months post-secondary courses including Advanced Word Intermediate Excel or equivalent
EXPERIENCE:
- Four years related experience including one year experience and proven competence with word processing and electronic data entry into data bases
SKILLS KNOWLEDGE OR ABILITIES RELATED TO THE JOB
- Ability to perform electronic word processing at 60 wpm and data entry
- Knowledge of data bases such as HSPnet Argos and Banner
- The proven ability to take and transcribe minutes and correspondence at 70 verbal wpm
- Ability to communicate effectively both verbally and in writing
- Ability to deal courteously and tactfully with students staff and members of the general public
- Ability to manage student files records and maintain student confidentiality
- Ability to prioritize and coordinate workload.
- Ability to learn a variety of new software to process track and run reports
WORKING CONDITIONS
- Sitting at a desk and computer for periods of time
- General office conditions
- Ability to lift weights up to 10 kg
Employment Type
Full-Time
Key Skills
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