Project Support Officer

Spektrum supports apex purchasers (NATO UN EU and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services specialised aerospace and defence sales delivery and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATOs member countries and its partners. The agency was established in 2012 and is headquartered in Brussels Belgium.

The NCIA provides a wide range of services including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATOs communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATOs military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATOs mission to detect deny and defeat threats to its communication networks.
• Information Management: The NCIA manages NATOs information technology infrastructure including its databases applications and servers.

Overall the NCIA plays a critical role in ensuring the security and effectiveness of NATOs communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATOs principal C3 capability deliverer and CIS service provider. It provides maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV and when required stand together in the face of attack under Article V.

To provide these critical services in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorises: NATO International Civilians (NIC)s Military (Mil) and Interim Workforce Consultants (IWC)s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role ID 2025-0254

Role Duties and Responsibilities

• Support in creation of the Purchase Requests (PR) Internal Requests (IR) in our internal system (EBA) also following up the lifecycle of PRs.
• Support in the receipting process into internal system (EBA) and also creation of the work confirmation for the payment of the invoices.
• Support with tracking the hours allocated to the project team in the support of the projects in our internal system Service Now (SNOW).
• Support with preparing the necessary paperwork to bring in third party contractors (from HP Cisco etc.) to the different NATO facilities but mainly BLA and SHAPE.
• Support in preparing and managing the paperwork for the creation of new NATO CIS accounts for third party contractors and all the other processes related to that.

Essential Skills Experience and Certifications

• Education:Bachelors degree in Finance business administration or related field (or equivalent experience). 3 years experience required.
• EBA Knowledge:Advanced. Minimum of 3 years of hands-on experience in financial system (EBA) or similar financial systems for IT products/services. 3 years experience required.
• Service NOW (SNOW) Knowledge:Intermediate. Minimum 2 years working with resource management systems like SNOW or similar ones. 2 years experience required.
• Knowledge of NATO:Intermediate. Knowledge of NATO responsibilities and organization including ACO and ACT. This can be compensated with equal or more amount of time spent in a governmental position or a military position. 2 years experience required.
• Soft Skills:Advanced. Strong analytical and problem-solving skills. Excellent communication and collaboration abilities. Ability to work effectively in a dynamic fast-paced environment. 3 Years experience required.
• Admin skills:Intermediate. Familiar with different admin activities in NATO or any other government/military organization. Analytical thinking and active listening. Knowledge of NATO financial and resource management applications like (EBA SNOW ect). 2 years experience required.

Working Location

• Mons Belgium

Working Policy

• On-site

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid National or NATO Secret personal security clearance