Administrative Support Coordinator for Senior Leadership
Administrative Support Coordinator for Senior Leadership
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$ 42000 - 50820
1 Vacancy
Job Description
Administrative Support Coordinator for Senior Leadership
Families & Youth Innovations Plus (FYI)
Position: Full-Time
Salary: $42000 - $50820 annually (3 levels based on experience and education)
FLSA Status: Salaried/Exempt
Department: Administration
Job Summary
The Administrative Support Coordinator provides comprehensive administrative coordination and support to FYIs senior leadership team which consists of the Senior Director of Strategy Senior Director of Quality & Operations Senior Director of Programs and Services and Grants and Contracts Associate. This role combines traditional executive support functions with specialized responsibilities including contract deliverables coordination training administration and cross-departmental project support. The position requires strong organizational skills attention to detail and the ability to manage multiple priorities while supporting FYIs mission-driven work in behavioral health and community services across all organizational functions.
What Youll Do:
- Manage complex calendars and meetings for three Senior Directors ensuring alignment with strategic priorities.
- Coordinate logistics materials and technology for cross-functional leadership meetings.
- Document and track meeting minutes and follow-ups across departments.
- Support internal communications and travel arrangements for senior leadership.
Financial & Administrative Operations
- Process requisitions reimbursements and COS forms; manage travel and expense tracking.
- Coordinate billing documentation and support budget tracking across departments.
- Assist with vendor and contractor administration for leadership initiatives.
Contract & Project Support
- Track and submit contract deliverables; support grant-funded and quality improvement projects.
- Maintain organized documentation systems and ensure compliance reporting.
- Manage databases for contracts projects and quality metrics.
Training & Educational Program Administration
- Administer Google Classroom courses and assessments for training initiatives.
- Coordinate training logistics materials and participant tracking.
- Provide tech support for educational platforms and maintain evaluation records.
Specialized Program Coordination
- Support hospital intern rotations and data entry for project management systems.
- Facilitate cross-departmental coordination and event logistics.
Quality & Strategic Initiative Support
- Assist with quality documentation accreditation and compliance processes.
- Provide administrative support for strategic planning and performance monitoring.
What You Need:
- Associates degree or equivalent experience in administrative support business administration or related field
- 3 years experience in executive administrative support or similar coordination role preferably supporting multiple executives
- Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and Google Workspace applications
- Experience with Google Classroom or similar learning management systems preferred
- Excellent written and verbal communication skills with strong attention to detail
- Demonstrated ability to manage multiple priorities and deadlines in fast-paced environment while supporting multiple leaders
Compensation & Benefits:
- Competitive salary commensurate with experience comprehensive benefits package professional development opportunities.
- Benefits Compensation include health dental life insurance short term and long term disability supplement plans
- 403(b) PTO and 14 paid holidays
Required Experience:
Senior IC
Employment Type
Full-Time
