Legal Assistant - Appellate Division (Salem or Portland)
Legal Assistant - Appellate Division (Salem or Portland)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Initial Posting Date:
08/22/2025Application Deadline:
09/01/2025Agency:
Department of JusticeSalary Range:
$3856 - $5325Position Type:
EmployeePosition Title:
Legal Assistant - Appellate Division (Salem or Portland)Job Description:
The Appellate Division represents the State of Oregon and all its agencies departments boards and commissions before all state and federal appellate courts and occasionally in state circuit courts. The division through its attorneys is responsible for defending the states legal policies in written briefs oral arguments and occasionally in trial.
We strive to build an inclusive and performance-oriented workplace where all individuals are welcomed and appreciated leading to increasingly higher levels of fulfillment and success. We offer generous benefits for you and your family great work-life balance and a strong public service mission you can get behind. Apply today!
Job Duties (in part)
Transcribe format proofread revise and print a full range of complex legal and non-legal documents.
Electronically file documents and accompanying exhibits in multiple courts.
Draft routine correspondence as directed and according to established procedures policies and guidelines from dictated typed or handwritten material.
Communicate with and support multiple assigned attorneys ensuring all filing deadlines are met.
Track maintain and process cases requiring review by the Oregon Supreme Court and follow the process through the end.
Calendar deadlines associated with filings.
Handle all United States Supreme Court cases for the Division (track process prepare etc.)
Assist other Appellate Legal Assistants with workload overflow including preparing correspondence processing mail calendaring scheduling meetings etc.
Perform special projects as directed.
Conduct Expectations
The role of the Oregon Department of Justice is to serve state government and to support safe and healthy communities throughout Oregon by providing essential justice services. Employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job and maintain those same standards in their personal lives where actions could reflect on the Department.
Required Experience
Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We welcome members of historically underrepresented racial/ethnic groups women individuals with disabilities veterans and all interested individuals to apply and allow us to evaluate the knowledge skills and abilities that you demonstrate using an intentional equity lens.
Two years of clerical/secretarial experience which included at least one year as a legal assistant or secretary for an attorney or judge or performance of legal support duties (such as preparing legal documents maintaining legal records or researching legal information). Experience must include proficiency in word processing software.
AND
Have and maintain a valid drivers license.
Work experienceis based on a 40-hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.)
Were Also Looking For
Demonstrated experience providing technical legal support (or above) in a legal setting.
Experience with word processing such as transcription or drafting legal correspondence.
Experience working with court case and legal informational management systems (for example OECI ACMS PACER) and intermediate or better experience working with MS software programs.
Experience with electronic documents and case management.
Experience collecting organizing and researching electronic and paper data and documents and good problem-solving skills and information gathering techniques.
Experience with prioritizing own work and meeting time sensitive deadlines at times with little notice.
Experience finding and applying laws policies and procedures.
Experience providing exceptional customer service and demonstrated interpersonal skills that include exercising tact discretion and judgment.
Ability to maintain punctual and regular attendance and to lift boxes up to 40lbs.
Experience working in a remote or hybrid work environment.
Whats In It For You
Job satisfaction as part of a team whose mission is to serve Oregons public and government agencies.
A workplace where individual contribution matters and is recognized where creativity and accomplishment are rewarded.
An agency committed to equal opportunity and workforce diversity.
Opportunity to expand your skills as a legal paraprofessional.
Permanent full-time employment in Salem or Portland Oregon.
Vacation sick leave 11 paid holidays a year and special days off.
Endless peer and management support and representation by the Service Employees International Union (SEIU).
Opportunity to expand your professional skills.
For more information about our benefits you can learn here.
Application Process
Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer does not discriminate based on race color national origin ethnicity veteran gender sexual orientation religion age or disability and is committed to workplace diversity.
Click Apply and complete the online application and all supplemental questions.
Attach your resume.
Attach a cover letter identifying your attributes that meet the desired and requested skills.
ALL APPLICANTS: You will only have one opportunity to upload the required resume and cover letter. Drag and drop your resume into Workday when prompted to upload your resume. If you are concerned that the requested document didnt attach to your application if you need an accommodation under the Americans with Disabilities Act (ADA) have questions or need assistance with the application process please contact . Any materials emailed will be associated on your behalf if received before the posting deadline.
CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Jobs Hub Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking Apply update your employee profile to reflect your Education Skills and Job History (including your current job).
For additional information regarding working for the Department of Justice and application assistance click HERE.
Oregon Department of Justice
1162 Court St NE
Salem OR 97301
Phone:
Fax:
Employment Type
Full-Time
