Records Information Management Specialist
Records Information Management Specialist
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$ 112015 - 124987
1 Vacancy
Job Description
Who We Are
ZemiTek LLC is a Woman-Owned SBA-certified 8(a) Small Disadvantaged Business (SDB) based in the Washington DC metro area. We have a strong record delivering innovative and high-quality solutions. Since 2007 ZemiTek has provided technical assistance project management information technology (IT) knowledge management monitoring and evaluation training and learning development and institutional support services.
Position Description
The Contractor will provide specialized support to the USAID Legacy Entity in managing the compliance and drawdown of the Agencys records management program. This position plays a critical role in ensuring the effective maintenance preservation and disposition of Agency records in accordance with federal statutes and National Archives and Records Administration (NARA) guidelines. The work requires a high degree of technical expertise attention to detail and the ability to interpret and apply records management regulations. The Contractor will serve as a resource for staff across the Agency providing advice training and guidance on proper records handling during the drawdown phase.
The primary objective of this position is to maintain and dispose of Agency records in compliance with statutory and regulatory requirements. This includes promoting awareness of records policies developing and implementing effective retention and disposition strategies and ensuring full compliance with NARA requirements during USAIDs drawdown. The Contractor will also ensure accurate documentation and reporting of all records-related activities.
Location:Washington DC
Work Type: Full-time/Hybrid (This position is telework eligible)
Salary Range: $112015.00 - $124987.55annually (starting salary determined based on candidates knowledge skills experience and education)
Clearance:Ability to obtain a Secret clearance; Active Secret clearance preferred.
Accepting applications through August 28 2025 or until the position has been filled.
Responsibilities
- Records Management Administration (40%) - Oversee day-to-day operations of the Agencys Records Management Program ensuring alignment with statutory and policy requirements. Duties include developing and executing preservation/disposition plans coordinating with IT teams to implement archiving systems and maintaining up-to-date knowledge of evolving archival requirements. Deliverables: Detailed quarterly status reports outlining activities challenges and recommendations.
- Records Management Analysis (20%) - Evaluate and approve organizational file plans; assess proposed policies for records management impact; analyze program performance; and identify and recommend remedial actions for any deficiencies. Deliverables: Comprehensive compliance reports formal audit findings and updated guidance documents.
- Processing and Reports (20%) - Direct the retention and disposition process manage records shipments to NARA compile and submit annual reports conduct retrospective records searches and monitor changes to federal records regulations. Deliverables: Completed NARA annual reports shipping manifests search results logs and destruction records.
- Business Information Materials (20%) - Develop and update disposition schedules prepare documentation for Archivist approval and produce analytical reports to inform senior leadership decision-making. Deliverables: Approved schedules policy standards and analytical reports.
Qualifications
Bachelors Degree and 4 years of relevant professional experience may be substituted for education requirements.
What We Believe
ZemiTekis committed to the full inclusion of all qualified individuals. As part of this commitment ZemiTek will ensure that persons with disabilities are provided reasonable accommodations. If you require reasonable accommodation in completing this application interviewing completing any pre-employment testing or otherwise participating in the employee selection process please direct your inquiries to.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
