Fund Company Secretary

About Citco

Citco is a global leader in fund services corporate governance and related asset services with staff across 80 offices worldwide. With more than $1 trillion in assets under administration we deliver end-to-end solutions and exceptional service to meet our clients needs.

For more information about Citco please visit

About the Team & Business Line:

For over 75 years Citco has developed an ethos of service excellence and partnership in corporate fiduciary and administration that our clients rely upon. Through our global office network we provide a full suite of corporate administrative services to set up administer and maintain corporate entities throughout their life cycle.

Position Overview

To provide high quality services for Citcos Private Equity and Real Estate clients. You will become part of a team of company secretaries accountants and support staff that manages a portfolio of client companies incorporated in Singapore.

Main Job Functions/Tasks

• Supporting the operational team who act as the go to person for legal and corporate queries from the clients;
• Build and maintain a solid working relationship with internal and external the stakeholders;
• Assisting the team with administrative assignment
• Assisting the team with banking related task including but not limited to bank account opening updating bank signatories and KYC renewal with various banks
• Performing a wide range of company secretarial works for our clients Singapore and offshore companies i.e. Hong Kong including company incorporation and annual filings;
• Assisting the operational team to maintain and advise our clients on proper maintenance of companys statutory books and records in compliance with laws and regulatory requirements;
• Convening and facilitating shareholders and board meetings and prepare all documents relating thereto;
• Handling ad hoc company secretarial related assignment;
• Assisting the KYC officer with collection KYC documentation collection;
• Assisting other team members when required.

About you:

• You are minimally Diploma qualified or equivalent corporate secretarial qualifications with at least 5 years of relevant working experience in the corporate secretarial field;
• You possess a good understanding of the Singapore Companies Act CAP 50 and ACRA filings;
• Good communication analytical problem-solving and multi-tasking skills;
• You are preferably professionally certified with the Chartered Governance Qualifying Programme (CGQP) qualification and a member of the Chartered Secretaries Institute of Singapore (CSIS) but not must.
• Willing to learn and develop a career in the company secretarial profession able to work under pressure and be a good team player;
• Computer knowledge in Microsoft Office including Word and Excel and ViewPoint;
• Prior experience with dealing with client relationships and/or working with international clients; (as there may be a possibility to liaise with English & Mandarin speaking associates);
• Take personal ownership (going beyond assigned tasks to make project better and demonstrate strong concern for client).

NOTE: This job description is not intended to be all-inclusive. The Employee may perform other related duties to meet the ongoing needs of the organization.

Our Benefits

Your well-being is of paramount importance to us and central to our success. We provide a range of benefits training and education support and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.

We embrace diversity prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength fostering innovation and mutual respect.

Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.