Finance Specialist
Finance Specialist
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Job Description
JOB TITLE: Finance Specialist WAGE/HOUR STATUS: Nonexempt
REPORTS TO: Executive Director of Business & Finance
DEPT. /SCHOOL: Business Office DATE REVISED: August 2025
PRIMARY PURPOSE:
This role will support our department with procurement processes including managing purchase order approvals. This role will also assist with related administrative functions such as workers compensation contracts and other departmental duties as assigned. The ideal candidate will be organized adaptable and comfortable working across multiple financial areas.
QUALIFICATIONS:
Education/Certification:
High school diploma or GED
Some college hours preferred
Special Knowledge/Skills:
Knowledge of purchasing and/or procurement
Effective communication organization and interpersonal skills
Effective math reading and writing skills
Ability to use software such as Microsoft Word Excel PowerPoint Google applications
Familiar with Workers compensation process
Familiarity with Skyward
Experience:
Two years of clerical experience or equivalent with an understanding of procurement procedures purchasing accounts payable worker compensation preferably in a public education environment.
MAJOR RESPONSIBILITIES AND DUTIES:
- Reviews and approves all daily requisitions for purchase order processing district wide.
- Review and approves all vendor entries in financial system
- Processes all purchase order changes through the financial system.
- Serves as a point of contact as well as manages and maintains collaborative business relationships with vendors.
- Works with departmental leaders on renewal/extension process for the best value to the district
- Collaborate with the Executive Director to provide presentations and share relevant business information to campuses and departments.
- Manage Workers Compensation and Property Casualty
- Maintain files of all purchasing and procurement records.
- Stay informed of all rules and regulations related to purchasing procurement workers compensation and use of public funds.
- Keep informed and comply with state and district policies and regulations concerning primary job functions.
- Assist in compiling information to prepare various reports for the department
- Works with Accounts Payable on vendor and purchase order issues.
- Works with the Director of State & Federal program to ensure compliance with purchases using those funds.
- Assist in processing contracts for district contractors
- Prepare and meet deadlines for required postings in newspapers district web sites etc.
- Attend regular department meetings
- Performs other duties and responsibilities as assigned by the supervisor.
EQUIPMENT USED:
Use of a calculator computer copier and scanner are expected routinely. You may be expected to learn and operate other equipment.
WORKING CONDITIONS:
Must be willing and able to report to work at the designated work site on a regular daily basis according to an established work schedule.
Must be flexible to work during holidays after hours and weekends when necessary to comply with deadlines.
Mental Demands:
Ability to communicate effectively (verbally and written); strong cognitive thinking skills; ability to operate computers; ability to work in a highly confidential area; attention to detail to avoid errors and; maintain emotional control under stress.
Physical Demands/Environmental Factors:
This position requires regular sitting walking standing reading seeing speaking hearing listening organizing interpreting data and information operating office equipment typing using a computer keyboard and mouse viewing a computer screen monitor and use of a telephone. The working environment consists of an indoor and climate-controlled setting the majority of the time. There may be some district and some statewide travel in personal vehicles; some prolonged and irregular hours.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities duties and skills that may be required.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
