Archives Manager
Archives Manager
Posted on :
23-08-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
Position Description
The Archives Manager will provide leadership and coordination within the Elections Operations Department of the Harris County Clerks Office. This role is responsible for overseeing access to professional stewardship of and daily management and maintenance of the Harris County Elections archives. As the Institutional Records Manager the Archives Manager will ensure the archives organization preservation and secure storage.
Duties and Responsibilities:- Manage and maintain the archives ensuring proper on-site storage organization and preservation of both hard copy and digital election records in full compliance with Harris County and State of Texas regulatory requirements.
- Develop implement and maintain procedures and policies including a comprehensive Standard Operating Procedures (SOP) manual and the Harris County Archive Management Operations Plan to ensure secure storage safekeeping and professional care of election records and materials.
- Serve as the institutional gatekeeper by managing and monitoring access removal and return of election records and materials coordinating the logging of all access requests to ensure only authorized personnel gain access.
- Coordinate and oversee internal and external use of archive records managing the process for granting permissions and conducting audits to identify records for inclusion or return to the archives collections
- Prepare and maintain archival records and computer databases including detailed descriptions and metadata to support effective retrieval and management of archive files.
- Develop and lead archive training programs to instruct staff on records management best practices and the transfer of relevant election records to the permanent county archives.
- Prepare bi-annual archive reports by June 30th and December 31st or as requested by the Operations Director.
- Demonstrate flexibility and willingness to be cross-trained to support other election operations and administrative functions as needed.
Harris County is an Equal Opportunity Employer If you need special services or accommodations please call or email
This position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.
Requirements
Education and Experience:
- High School Diploma or G.E.D. equivalent from an accredited educational institution required.
- Associates degree from an accredited college or university OR
- Sixty plus (60) college hours ORThirty (30) college hours and
- Two (2) years record keeping experience.
Knowledge Skills and Abilities:- Knowledge of Harris County and State of Texas election archive preservation requirements including proper storage protocols and procedures for maintaining two-year election records.
- Strong understanding of governmental regulations and legal compliance particularly related to archival records and responding to external requests under the Freedom of Information Act (FOIA).
- Excellent organizational skills with keen attention to detail.
- Demonstrated ability to communicate effectively both verbally and in writing with staff internal departments and external stakeholders.
- Proficient with Microsoft Office Suite document scanners and other office equipment.
- Understand best practices for this dual role related to supervision of staff and overall personnel management.
NOTE:Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentationbutONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.Preferences
Bachelors degree in management business administration library science or related field with some formal training or commensurate experience preferred. Supervisory experience in a warehouse clerical office or library setting of 1 year preferred. Experience and training in a clerical field or records management clerical office or library setting of 1 year preferred. Able to twist turn kneel stoop bend lift and carry supplies and equipment weighing up to 50 pounds using appropriate and proper lifting techniques and tools. Able to sit stand walk or be on your feet for prolonged periods. Able to work long hours during election cycles. Hours can be 18 hours. Able to work in a factory or warehouse type environment which may be loud humid hot or cold. Able to work in both indoor and outdoor environments with moderate noise levels and varying weather conditions.
General Information
Position Type and Typical Hours of Work:
- Regular Full-time
- Monday Friday 8:00 A.M. to 4:30 P.M.
- Overtime hours as required.
- $34.00 - $37.20Hourly
- Depends on Qualifications
- Based on 26 Pay Periods
Location:- 15600 Morales Rd Houston TX 77032
Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
