Executive Assistant
Executive Assistant
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Job Description
Become an integral part of our Security Services team! Each day will be unique bring a positive attitude entrepreneurial spirit and get ready to roll up your sleeves. This position is an essential part of the team and will have exposure to several aspects of running a banking office.
Job Summary:
As a Business Assistant within the Commercial & Investment Bank you will predominantly perform diverse secretarial duties. You will possess a strong work ethic and a solutions approach . You will support business leaders across different lines of businesses.
Job Responsibilities:
- Provide advanced proactive diary/email management facilitating swift set-up of client meetings.
- Be client facing and comfortable dealing with internal and external stakeholders.
- Provide shared phone coverage for a busy group involving significant interaction with clients and senior members of the firm.
- Set up meeting conference calls telepresence - internally and externally.
- Finalize travel arrangements: co-ordination of flights check in VISAs accommodation and ground. transportation logistics following a Corporate Policy. Manage a multitude of frequent changes at short notice and prepare travel itineraries.
- Manage expense processing reimbursement account reconciliations.
- Be an integral part of business understand group priorities and business expectation.
- Perform general administration duties (Room bookings filing photocopying).
- Provide team support and partner with assistants across the group to provide coverage for absence where necessary.
Required qualifications capabilities and skills:
- Full competency in diary management can apply good judgment and has an understanding of competing priorities.
- Strong executive communication style.
- Experience of effectively arranging travel production of accurate itineraries plan B & C able to navigate systems well and apply good judgment on how to optimize travellers time.
- Can demonstrate pro-activity and ownership within a role.
- Strong technical capabilities experience of Outlook calendar management required.
- Awareness of expense arena expense systems and cost control initiatives e.g. can champion expense policy process expenses in a timely manner and reconcile accounts accurately.
- Polished professional approach calm and composed manner ability to work in a pressured environment and partner effectively with peers.
- Exhibits a positive common sense constructive attitude to drive bankers schedule and help manage time effectively.
- Is flexible willing and open to change.
- Has a high level of attention to detail and delivers high quality results.
Preferred qualifications capabilities and skills:
- Is a team player who can build networks and work in partnership.
- Solution-orientated.
- Is driven and can manage expectations through communicating proactively and often across different hierarchies.
- Act as a role model to their peers e.g. lead by example.
Employment Type
Full-Time
