Facilities and Equipment Coordinator
Facilities and Equipment Coordinator
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Job Description
About Us
BGC Engineering Inc. (BGC) is an international applied earth sciences professional services firm. We are proud of our talented team of over 700 employees spanning the fields of Engineering Geoscience Software Geomatics Data Science Accounting Administration Health & Safety and Human Resources. Alongside our clients and industry partners BGC works collaboratively as One Team dedicated to solving the worlds most critical applied earth science challenges. BGC has
offices locatedacross Canada the United States Chile the Dominican Republic and Australia.
Our flat management structure creates a culture of innovation excellence and transparency and a casual dynamic and inclusive work environment. BGC prides itself on offering training and mentoring opportunities to further our employees professional growth as well as social and wellness activities that contribute to the connection and wellbeing of our team.
We believe in One Team Excellence Curiosity Common Sense and Clarity.
The Role
BGC is looking for a Facilities & Equipment (F&E) Coordinator to join our team. You will support the F&E Team with managing and maintaining equipment maintaining facilities and providing general admin support when will be working in a fast-paced dynamic office environment alongside our Admin Team Engineers Geoscientists and other teams within BGC and will report to the F&E Manager. This role is based onsite and will require full time presence in the office.
You will gain valuable industry experience working at a multinational Applied Earth Sciences engineering firm while practicing our core values of One Team Excellence Curiosity Common Sense and Clarity.
Responsibilities
Facilities:
- Report to the F&E Manager on all matters related to the office environment
- Assist with office build-outs renovations and moves
- Coordinate with IT for all IT equipment set-up
- Hang pictures/diplomas and perform minor repairs around the office
- Conduct routine cleaning inspections with cleaners and F&E Manager
- Set-up and maintain furniture for employees as well setup furniture for meetings conferences town halls and other functions
- Ensure the alarm system is fully functional and manage alarms notifications
- Willing to attend to emergencies at a 24/7 basis at the office when available
- Assist with fire and other emergency drills as directed by F&E Manager
- Manage and maintain BGCs vehicles and field trucks
- Perform cleaning of patio furniture whenever necessary
Equipment:
- Prepare issue and collect field equipment and supplies
- Utilize BGCs asset tracking system and database management (including data entry)
- Track and report any equipment that is due for calibration or with an expiring warranty
- Inspect and clean field equipment and report/coordinate issues with the F&E Manager
- Ensure equipment room is tidy and organized at all times
- Coordinate with the Admin Team when shipping field equipment and supplies to meet deadlines
- Pick-up and deliver field equipment and supplies to various locations throughout the city
General:
- Order supplies and coordinate with various suppliers/contractors
- Work with management to come up with budgets and or pricing options (quotes) as necessary
- Assist other BGC offices on matters related to facilities and equipment
- Review invoices received from suppliers/contractors compare with work orders and send to accounting for payment
- Source products and develop a new supply chain as required by the F&E Manager
- Proactively suggest initiatives to improve operating practices
- Undertake occasional travels to other BGC offices or work sites
- Perform other tasks as required by the F&E Manager
Required Education Experience & Competencies
- Valid BC Class 5 Drivers License
- Proficient at MS Office suite with emphasis on Excel
- Comfortable learning new technology and software
- Familiar with the use of various hand tools and able to perform simple repairs around the office
- Able to lift and carry 50 lbs regularly
- Seek win-win solutions when problem solving
- Have a positive attitude and value teamwork
- Have a common-sense approach and sound critical thinking skills
- Self-motivated with strong time management and task prioritization skills
- Strong attention to detail ability to multi-task and meet deadlines
- Strong oral and written communication skills
- Ability to work effectively both independently and as part of a team
- Flexibility with work hours during BGCs busy field season to accommodate project location time zones
- Willingness to take on various tasks as requested
- Ability to undertake occasional travel to other BGC offices or work sites
Desired Education Expired & Competencies
- Experience working in facilities and equipment
- Diploma in Facilities Management or Business Administration
- Good understanding of budget tracking and purchasing
- First Aid certification
Position Requirements
Drivers License
BGC requires that employees have a valid drivers license and that employees can drive a field pickup truck. Upon hiring BGCwill requirea drivers abstract to allow for a safety review of your driving history.
Travel and Vaccination
BGC is committed to maintaining a safe work environment to ensure the health and safety of employees while on business travel and during field assignments. To meet travel and client requirements employees may be required to receive vaccinations such as yellow fever COVID-19 malaria etc. If you require an accommodation or wish to discuss your situation please contactHuman Resources. BGC requiresthat you have a current passport for this position.
Company Benefits
BGC offersour employees the following:
- Our One Team culture supporting health wellness safety and diversity
- Comprehensive benefits package
- Health Dental and Vision coverage
- LTD Life AD&D and Business Travel Insurance
- Employee Assistance Program
- Parental leave top ups
- Professional development and mentoring opportunities
- Flat management structure
- Social and wellness activities
- Casual and professional work environment
The estimated base salary range for this position is $50000-$65000 CAD per annum however base pay will be commensurate with job-related knowledge skills and experience. BGCs compensation package also includes a training allowance and a comprehensive medical and dental plan.
Equity Diversity and Inclusion
BGC strives to create a workplace where equity diversity and inclusion are embedded throughout our workplace culture and practices. Join us in our commitment to honour individuality ensure fairness and create a welcoming environment for everyone. As an equal opportunity employer we encourage applications from all candidates including those experiencing inequity such as racialized individuals Indigenous People women people of diverse sexual orientations identities and expressions veterans individuals with disabilities people of all faiths nationalities marital status ages and family status. For assistance or accommodation with your application please contact us at .
Required Experience:
IC
Employment Type
Full-Time
