Company secretary - Europe

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Over the years we have built a strong culture based on four pillars: ambition to push ourselves further accountability to bring our convictions to life openness to grow through creative ideas and collaboration to drive us toward the best outcomes.

Job Description

Within the Legal Affairs team in charge of subsidiaries the successful candidate works with teams located in London Paris and various other regions (notably Montreal). While showing rigor professionalism a propensity for teamwork and good organizational skills they are responsible for the corporate secretarial services of the La Caisse subsidiaries and structures located in Europe (including the United Kingdom France Germany and Sweden) to comply with the subsidiaries corporate maintenance and governance requirements.

What you will do

• With the support of external service providers wherever applicable and in collaboration with internal teams (in-house legal team investment team financial services tax cash management etc.) provide corporate secretarial services as further described below in relation to about a hundred La Caisse subsidiaries in Europe (including the United Kingdom France Germany and Sweden) some of which are operating entities;

• Act as Company Secretary to European investment entities;

  • Manage or support the corporate maintenance of the subsidiaries from their constitution to their dissolution (including merger or amalgamation) in collaboration with various teams;

  • Coordinate board and shareholders meetings: prepare review and validate relevant documents in collaboration with various teams; wherever applicable attend the board and shareholders meetings as Company Secretary ensure the smooth running of these meetings and prepare the minutes thereafter;

  • Participate in the execution of transactions (acquisitions dispositions capitalizations dividend distributions incorporations and dissolutions corporate restructuring mergers financings etc.) in collaboration with the internal legal team and external lawyers;

  • Maintain the physical and electronic books and records of the subsidiaries and keep them up to date including board and shareholders minutes and resolutions annual corporate updates banking funds flow documentation and other corporate formalities;

  • Update relevant information on each subsidiary: directors officers delegations investments shareholdings etc. through the appropriate technological tools and platforms;

  • Generate reports lists and organizational charts based on available data and collect relevant information primarily to respond to due diligence (KYC) requests on subsidiaries from internal teams governmental authorities partners external parties or financial institutions;

• Ensure that documents and data are reliable and that their entry and retention are executed and maintained in compliance with the La Caisse records management requirements and protocols including original investment documentation;

• Collaborate on and update templates for standard resolutions and legal documents;

• Work with legal professionals and paralegals in other La Caisse offices to update information on their subsidiaries:

  • Collaborate with the Cash Management team with regard to banking matters;

  • Obtain signatures while ensuring the compliance of signatures with relevant corporate documents handle notarisation or legalisation procedures;

  • Help update and communicate delegations of authority;

  • Act as a contact person for requests for information in connection with subsidiaries and holding structures;

• Participate in various Montreal team meetings and assist in transversal projects and initiatives;

• Provide other general administrative support as may be required.

What makes you unique

• Rigourous and detail oriented;

• Dedicated team player;

• Ability to prioritize through multiple requests;

• Shows strong judgment;

• Autonomous and organized.

What you bring

• Hold a diploma / certification / course in law as a Company secretary or any other relevant training;

• Around seven (7) years of experience in corporate law preferably in the financial services sector;

• An equivalent combination of education and experience will be considered;

• Have knowledge of relevant companies law legislation;

• Being comfortable in a computerized work environment and proficiency in Microsoft Office Visio and Englobe applications an asset;

• Mastery of English both spoken and written;

• Knowledge of French being a strong asset.

This role is not eligible for a person requiring initial sponsorship as a Skilled Worker and may not be suitable for a candidate already sponsored in the UK. If you require visa sponsorship you will be asked to confirm details of your immigration history and sponsorship needs and any employment in the UK must satisfy the requirements of the law and sponsor guidance.

Feeling that my role is important. Having fun every day. Growing in step with my ambitions. Earning compensation that reflects my contribution. Thats the professional experience La Caisse offers!

We carefully review each application and directly contact those selected for an interview.

La Caisse offers equal employment opportunities to everyone. Women visible/ethnic minorities Indigenous people and individuals with disabilities are all encouraged to apply. La Caisse is also committed to promoting equity diversity and inclusion as key values and sees them as a source of enrichment and pride for all its employees.* Please let us know if you require adopted measures for the recruiting process.

*Studies show that women and individuals from groups that are traditionally underrepresented are more likely to apply only when they meet all requirements. If youre interested in this job but you dont meet all the criteria apply anyway!