Seasonal Event Manager
Seasonal Event Manager
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Salary Not Disclosed
1 Vacancy
Job Description
Position Title: Seasonal Events Manager
Department: Public Programs
Reports to: Event Manager
FLSA Status: Seasonal Non-exempt
Hours: 22 weeks; 40 hours per week from beginning of employment through mid-January; 1020 hours per week from mid-January through end of February
Compensation: $40 per hour
Schedule: September 29 2025February 27 2026
Position Description:
Brooklyn Botanic Gardens (BBGs) seasonal events manager will assist the Public Programs department in overseeing day-to-day operations and site management during events including Fall Harvest Festival Lightscape and Winter Fte.
Responsibilities:
- Assist with managing BBG Events (Fall Harvest Festival & Winter Fte). Responsibilities include but not limited to:
- Submit signage needs to designers and oversee installation onsite.
- Advance and manage event setups (tents audio gear power etc.) with internal departments and outside vendors.
- Submit operation tickets as assigned for custodial and facilities needs.
- Attend site visits and production meetings.
- Oversee logistics for load-in event and load-out.
- Assist in artist advancement on backline needs performance needs etc.
- Coordinate event needs with event producers.
- Assist with budget tracking and check requests.
- Assist with overall management of Lightscape BBGs annual wintertime illuminated trail. Responsibilities include but not limited to:
- Attend biweekly production meetings.
- Attend daily production meetings in order to coordinate the next days schedule & load-in needs. Communicate path closures during load-in & load-out with BBG staff.
- Oversee path closures and associated signage set-up.
- Coordinate BBG services as needed.
- Coordinate F&B kiosk load-in
- Work with venue manager coordinating signage load-in event security meeting.
- Assist in coordinating BBG services and submit tickets as needed for custodial and maintenance services.
- Work with venue manager to oversee ancillary events (Friends & Neighbors Night Press Opening Family Benefit Night 21 Night Sensory-Friendly Entry) which include barricade and stanchion set-ups signage changes and any special event needs.
- Respond to event reports with needs from BBG and coordinate accordingly.
- Coordinate event services with security which include portosan servicing and generator refueling.
- Assist with documentation.
- Perform other related duties or special projects as directed.
Qualifications:
- Production or event management experience
- Ability to work under pressure and remain levelheaded while handling a variety of responsibilities
- Comfort communicating with the public staff and volunteers BBG members and guests vendors and production staff
- Logistical thinker with experience working in outdoor venues a plus
- Superior organizational technical analytical interpersonal and communication skills (written and verbal)
- Self-motivated and resourceful with ability to work independently as well as collaboratively
- Must be available to work evenings weekends and holidays
Benefits:
- BBG offers certain benefits to part-time employees including:
- Up to 56 hours of sick leave
- Short-term disability/New York Paid Family Leave
- As a 501(c)3 BBG is a Public Service Loan Forgiveness (PSLF) Eligible Employer
- Museum Pass which provides employees the opportunity to enter many museums in New York City for free
To be considered for this position please submit an application by clicking Applybelow.Applications submitted without a rsum and cover letter will not be considered.
No telephone calls for position inquiries please.Applicants with disabilities who need assistance with the online system or who may require a reasonable accommodation during the application process should contact Human Resources at.
Brooklyn Botanic Garden is an Equal Opportunity/Affirmative Action employer.
Required Experience:
Manager
Employment Type
Temp
