Coordinator of Development and Administrative Services
Coordinator of Development and Administrative Services
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$ 47000 - 50000
1 Vacancy
Job Description
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Position Summary:
Florida Atlantic University is seeking a Coordinator of Development and Administrative Services - Boca Raton FL.
Florida Atlantic University has an opening for a highly organized personable and detail-oriented administrative professional to support a relationship-focused results-oriented development office within the Dorothy F. Schmidt College of Arts and Letters.
Reporting to the Senior Director of Development and Outreach the Coordinator is part of a dynamic fast-paced fundraising team that raises annual major and principal-level gifts to benefit the College. This position serves as the chief administrative contact and liaison for external and internal constituencies including donors donor prospects alumni the Dean faculty and colleagues.
Day-to-day administrative duties support all aspects of the development office activities including tracking prospect activity in the database; drafting memos correspondence and reports; scheduling meetings and preparing meeting materials. Other duties include distribution of correspondence grant preparation and submission donor receptions/special events meetings and working independently on specific projects.
For further information about the College please visit: of Responsibilities Includes:
- Serves as the primary contact for the Development Office and assists in the building of internal and external relationships as the consistent professional and personable front-line contact.
- Assists with managing various administrative projects tasks and workflows relating to Development Office business needs.
- Facilitates reports donor and prospect briefings using CRM database (Raisers Edge).
- Collaborates with colleagues to plan and execute donor/prospect events assemble and prepare event materials send out and track invitations send out reminders plan the menu and event timeline. Maintain various tracking reports to assure accurate and up-to-date information on prospects donors and event attendance.
- Facilitates annual gift letters for signature programs including Ambassador of the Arts and Theatre Lab Inner Circle. Run a weekly list of donors attending College programs to share with the Dean development team and program leadership.
- Assist in tracking prospect activity in the database drafting correspondence and project facilitation for major College development initiatives.
- Point person for Annual Giving Programs including the faculty/staff campaign. Assist departments in updating their giving pages adding new fund links and other projects working with the central Advancement Services office.
- Assist in compiling and submitting online grants with development staff and program areas. Oversee mid and end-of-the-year reports for major grants.
- Facilitate meetings and communications to the College advisory board including collateral and support materials for meetings.
- Oversee the annual Cultural Arts and Society Today (CAST) party. Request participant lists for Save the Date and invitations. Facilitate online registrations monitor and track responses and monies raised. Serve as contact for the committee chair for logistics and budget.
- Perform other job-related duties as assigned.
FAU Benefits and Perks
If Benefits & Perks are important to you then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students staff and faculty FAU offers:
- Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family) Dental Vision Life Insurance Flexible Spending plans Employee Assistance Program (EAP) and much more.
- State retirement options including tax-deferred annuities and Roth 403(b) plans.
- State employees Public Service Loan Forgiveness (PSLF) program.
- Sick Leave Pool Program.
- Paid time off (eligible employees) including vacation and sick leave 1 personal day 9 paid holidays and paid winter break (at Presidents discretion).
- Paid Community Engagement Volunteer Service Day
- Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAUs amazing offers visit us at Living in Palm Beach County
The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: Qualifications:
Masters degree from an accredited institution in an appropriate area of specialization; or a bachelors degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.Knowledge of Microsoft Office software; database proficiency.
Preferred Qualifications/Skills:
Ability to work competently and efficiently in a fast-moving multi-task work environment. Have strong written and oral communication skills accommodate changes and can work independently as well as collaboratively.
Salary:
$47000 - $50000 per year.College or Department:
IA: Development - Arts & Letters (Laurie M. Carney (Z))Location:
Boca RatonWork Days and Hours:
Monday - Friday 8 a.m. - 5 p.m. with occasional evening and weekend hours.Application Deadline:
Special Instructions to Applicant:
APPLICATION DOCUMENTS REQUIRED:Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official sealed transcripts and original NACES evaluation if applicable sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II) motor vehicle check credit check reference checks alcohol and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at or send an email at To contact Human Resources please call . For communication assistance call 7-1-1.
Required Experience:
IC
Employment Type
Full-Time
