Arizona Department of Education

The Arizona Department of Education is a service organization committed to raising academic outcomes and empowering parents.

Exceptional Student Services/Early Childhood Special Education Section
Phoenix Location

Salary: $49000 - $55000

Grade: 19

Closing Date: 08/24/25

The Program Project Specialist II will play a vital role in the successful implementation and scaling of the Pyramid Model by coordinating statewide training and coaching activities including scheduling registration and communication with participants assisting in the development of implementation plans with program sites ensuring alignment with state goals and timelines.
Occasional in-state travel may be required for this position.

The Arizona Department of Education currently utilizes a hybrid work environment with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

Design develop modify and/or implement program projects; monitor and evaluate the procedures of program projects for efficiency and effectiveness
Report on the progress of projects
Projects to include state required general supervision efforts professional development conference planning/coordination event management grants training events and initiatives
Preparation of notices guidance memos operating procedures plans reports and manuals
Assist in the preparation of responses proposals reports grant applications preparation of technical assistance documents
Formats materials for accessibility
Update modify create materials for public use on the Internet.
Coordinate services for meetings and technical assistance visits with and among state agencies unit staff and local school district programs
Provide assistance with travel arrangements for the director and staff
Process invoices from contractors
Maintains and monitors databases of referrals of students transitioning from early intervention to preschool
Provide information general direction technical guidance and administrative assistance via e-mail phone calls letters and representation at meetings for the unit with state agencies community organizations and the general public
Coordinate collaborations and build relationships with varying Early Childhood Education stakeholders
Updates operating procedures plans and manuals

Knowledge in:
Extensive knowledge of database management
Project management tools and strategies
Effective strategies for administrative support
Excellent knowledge of English grammar and punctuation
Applicants must have a valid Arizona Fingerprint Clearance Card or the ability to obtain one prior to employment start date.

Skills in:
Using software programs to write reports emails create presentations analyze data and track initiatives
Efficiently manage multiple tasks
Attention to detail including editing documents
Strong interpersonal skills
Reviews and evaluates program activities and projects analytically and to identify effectiveness and suggest improvements
Extensive knowledge of technology including Microsoft Excel Word PowerPoint Outlook and Publisher database management.

Ability to:
Prioritize goals
Synthesize data
Establish and maintain effective working relationships
Work in collaboration with a variety of personalities other agency personnel and the general public
Professionally greeting staff and visitors create a welcoming and friendly atmosphere of customer service within the office environment on virtual calls and meetings with other ADE units state agencies and the public
Work independently and demonstrate initiative and creativity
Organize advertise and support statewide training and monitor attendance

Preference will be given to those applicants with:
Experience or background in Early Childhood Special Education or Early Childhood Education
Web publishing experience and other publishing software.
Associate degree or bachelors degree

Applicants must have a valid Arizona Fingerprint Clearance Card or the ability to obtain one prior to employment start date.

Offers are contingent upon successful completion of all background and reference checks required documents and if applicable a post-offer medical/physical evaluation.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:

Affordable medical dental life and short-term disability insurance plans
Top-ranked retirement and long-term disability plans
Ten paid holidays per year
Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
Sick time accrued at 3.70 hours bi-weekly
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Deferred compensation plan
Wellness plans

Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment subject to waiting period. On or shortly after your first day of employment you will be provided with enrollment instructions and effective date.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling or emailing Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

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