Program Coordinator, Mechanical Engineering
Program Coordinator, Mechanical Engineering
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Job Description
The Program Coordinator is part of the Medical Engineering and Discovery Laboratory (MED lab) within the Mechanical Engineering department at Vanderbilt University. This person is the individual responsible for managing key aspects of principal investigator Dr. Robert J. Webster IIIs grant projects. This position is responsible for planning and coordination of select grant projects and assisting with Dr. Webster and Senior Program Manager Dr. Gabrielle Chapman in report preparation coordination of site activities as Dr. Websters Federal grant projects often involve multiple sites and stakeholder partners organizing team meetings and recording minutes communicating with the funding organizations and ensuring that all activities are conducted in accordance with Vanderbilt policies as well as those of the applicable funder. Additionally this position will also assist Drs. Webster and Chapman with budgets and tracking of grant expenditures and transactions. The position will also collaborate with undergraduate students graduate students postdoctoral researchers faculty and staff.
Key Functions and Expected Performance:
Prepare reports and presentations facilitate program report drafts and develop dashboards based on project information (20%)
Coordinate research activities meetings and events involving project teams partners and stakeholders (20%)
Monitoring program progress and efficacy to determine whether there are opportunities for improvement (20%)
Manage communications through email as well as media relations social media etc. (15%)
Track budgets expenditures/transactions and order project materials (10%)
Help build positive relations within the team and external parties (5%)
Other tasks as assigned (10%)
Supervisory Relationships:
This position does not have supervisory responsibilities.
Education and Certifications:
Bachelors Degree from an accredited institution of higher education is required.
A Masters degree from an accredited institution of higher education is preferred
Experience and Skills:
The following skills are necessary:
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Strong interpersonal skills as well as excellent written and verbal communication skills.
Proven self-motivation and ability to problem solve and self-direct.
Prior experience working in a university or higher educational setting.
Previous experience with event/meeting planning and coordination.
The following skills are preferred:
Previous experience in a Program Coordinator role.
Three years of relevant work experience.
Understanding of Vanderbilt systems.
Prior experience working with federal grants and/or cooperative agreements.
Previous experience with budgets/spreadsheet management.
Required Experience:
IC
Employment Type
Full-Time
