Executive Assistant and Senior Administrative Coordinator
Executive Assistant and Senior Administrative Coordinator
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1 Vacancy
Job Description
Job Title
Executive Assistant and Senior Administrative CoordinatorAgency
Tarleton State UniversityDepartment
College of Osteopathic MedicineProposed Minimum Salary
CommensurateJob Location
Stephenville TexasJob Type
StaffJob Description
The Executive Assistant and Senior Administrative Coordinator serves under the Vice President for the Division of Health Sciences and Executive Dean of the College of Osteopathic Medicine. Responsible for coordinating several division functions which could include a complex budget social media and communications website updates recruiting and marketing and the exercise of discretion and independent judgment with respect to matters of significance. Serves as Campus Security Authority (CSA).
Work hours: Mon-Fri; 8:00 AM 5:00 PM or as work requirements indicate; This position is located in Stephenville Texas and may require work beyond normal business hours and some weekends.
Responsibilities:
Provides executive level support to the VP for the Division of Health Sciences including schedule daily activities calendar/events and communications.
Provides divisional budget and operations support by tracking expenses reconciling expenses against budget availability preparing purchase requests in AggieBuy tracking and processing annual subscriptions and timely processing of procurement and travel expense reports.
Monitors project timelines and identifies issues. Performs special analyses and project summaries. Prepares and reviews operational and special reports. Makes recommendations for process improvements administrative changes or new initiatives.
Assists with accreditation requirements as they pertain to the division.
Reviews documents for the supervisor and may attend meetings or committees on the VP/Deans behalf as needed.
Communicates policies procedures standards and methods. Responds to inquiries resolving problems or inquiries. Reviews administrative practices and programs and assists in formulating policies.
May participate in recruitment of faculty and/or staff including travel attending events coordinating with prospective applicants and associated travel arrangements.
Plans and coordinates logistical and administrative support for events meetings or other special functions and provides on-site support.
Coordinating with Marketing and Communications to develop publications print materials social media and conference advertising to align colleges and departments within the Division of Health Sciences.
Performs other duties as assigned.
Minimum Requirements:
Education and Experience:
Bachelors degree or an equivalent combination of education and experience. Preference given to applicants holding a Masters degree.
Six years of related administrative experience.
Knowledge Skills and Abilities:
Knowledge of word processing spreadsheet database and presentation applications.
Ability to multitask and work cooperatively with others.
Strong interpersonal and communication skills.
Excellent planning and organizational abilities.
Compensation & Benefits
Salary: Commensurate with experience
Salary Range:
The target base annual salary range is commensurate and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family the following benefits are also available to full time and qualifying part time employees:
Educational Benefits - employee perks that help enrich grow and foster career and professional development:
Employee Health Wellness and Financial Planning
Fully covered employee health insurance
Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees insurance coverages as of the 1stday of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.
Dental insurance
Vision insurance
Retirement and Insurance programs
Tarleton employees enjoy one of the greatest PTO packages in the area!
Paid sick leave
Holiday pay
Vacation
Longevity pay
Paid Birthday Leave Tarleton State University awards all leave-eligible employees paid time off for their birthday!
Other
Complimentary tickets to all Athletic and Performing Fine Arts events!
Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.
Employee Wellness Release Time
Staff Gym Membership Discount with Campus Recreation
and other Tarleton Discounts
Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.
Application Procedure:
During the application process applicants have one opportunity to enter the requested information upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via Submit action.
Employment applications must include:
Completed online application
Cover Letter / Letter of Interest addressing qualifications
Curriculum Vitae or Resume
At least 3 current professional references and their full contact information
Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. See resume is not an acceptable entry in the job application. Incomplete applications will not be considered.
All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Required Experience:
Senior IC
Employment Type
Full-Time
