Executive Assistant and Senior Administrative Coordinator

Agency

Department

The Executive Assistant and Senior Administrative Coordinator serves under the Vice President for the Division of Health Sciences and Executive Dean of the College of Osteopathic Medicine. Responsible for coordinating several division functions which could include a complex budget social media and communications website updates recruiting and marketing and the exercise of discretion and independent judgment with respect to matters of significance. Serves as Campus Security Authority (CSA).

Work hours: Mon-Fri; 8:00 AM 5:00 PM or as work requirements indicate; This position is located in Stephenville Texas and may require work beyond normal business hours and some weekends.

Responsibilities:

• Provides executive level support to the VP for the Division of Health Sciences including schedule daily activities calendar/events and communications.

• Provides divisional budget and operations support by tracking expenses reconciling expenses against budget availability preparing purchase requests in AggieBuy tracking and processing annual subscriptions and timely processing of procurement and travel expense reports.

• Monitors project timelines and identifies issues. Performs special analyses and project summaries. Prepares and reviews operational and special reports. Makes recommendations for process improvements administrative changes or new initiatives.

• Assists with accreditation requirements as they pertain to the division.

• Reviews documents for the supervisor and may attend meetings or committees on the VP/Deans behalf as needed.

• Communicates policies procedures standards and methods. Responds to inquiries resolving problems or inquiries. Reviews administrative practices and programs and assists in formulating policies.

• May participate in recruitment of faculty and/or staff including travel attending events coordinating with prospective applicants and associated travel arrangements.

• Plans and coordinates logistical and administrative support for events meetings or other special functions and provides on-site support.

• Coordinating with Marketing and Communications to develop publications print materials social media and conference advertising to align colleges and departments within the Division of Health Sciences.

• Performs other duties as assigned.

Minimum Requirements:

Education and Experience:

• Bachelors degree or an equivalent combination of education and experience. Preference given to applicants holding a Masters degree.

• Six years of related administrative experience.

Knowledge Skills and Abilities:

• Knowledge of word processing spreadsheet database and presentation applications.

• Ability to multitask and work cooperatively with others.

• Strong interpersonal and communication skills.

• Excellent planning and organizational abilities.

Compensation & Benefits

Salary: Commensurate with experience

Salary Range:

The target base annual salary range is commensurate and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family the following benefits are also available to full time and qualifying part time employees:

Educational Benefits - employee perks that help enrich grow and foster career and professional development:

• Family Education Benefit (Tuition Scholarship) scholarship opportunities for Tarleton employees their spouses or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit!

• Masters Educational Assistance is designed to invest in and assist employees further their knowledge skills and job effectiveness through 100% of eligible tuition and fees being paid on enrollment. Click link for additional guidelines and details!

Employee Health Wellness and Financial Planning

• Fully covered employee health insurance

  • Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees insurance coverages as of the 1stday of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.

• Dental insurance

• Vision insurance

• Retirement and Insurance programs

Paid Leave

Tarleton employees enjoy one of the greatest PTO packages in the area!

• Paid sick leave

• Holiday pay

• Vacation

• Longevity pay

• Paid Birthday Leave Tarleton State University awards all leave-eligible employees paid time off for their birthday!

Other

• Complimentary tickets to all Athletic and Performing Fine Arts events!

  • Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.

• Employee Wellness Release Time

• Staff Gym Membership Discount with Campus Recreation

• and other Tarleton Discounts

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via Submit action.

Employment applications must include:

• Completed online application

• Cover Letter / Letter of Interest addressing qualifications

• Curriculum Vitae or Resume

• At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. See resume is not an acceptable entry in the job application. Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.