Property Administrator
Property Administrator
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Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
What this job involves:
JLL is seeking a dynamic and customer-oriented individual to join our Property Management Team located in the North American Centre in North York. As a vital member of our team you will serve as the primary point of contact for a mixed portfolio of industrial commercial and retail.
In this role you will play a crucial part in ensuring the smooth operation of our buildings by efficiently handling tenant inquiries and providing exceptional administrative support. We will rely on your level-headedness and professional demeanor to handle sensitive and urgent requests. you will also work closely with the Property Manager to prepare financial packages manage account receivables and payables and process invoices in Yardi.
If you thrive in a customer-centric role and have a keen interest in property management and real estate this is an excellent opportunity to grow your career. This team is in the office 3 days/week and there is flexibility to work two days remotely.
What your day-to-day will look like:
- Establish and maintain professional working relationships with tenants vendors building security cleaners and various contractors to ensure smooth operation of the property.
- Assist Property Manager with monthly/quarterly reporting requirements including financial variance analysis.
- Assist Property Manager with annual budget preparation and ensure that all entries are appropriately reflected in Yardi.
- Prepare and review all relevant tenant letters and documentation for annual prebills year-end tenant recoveries and new tenants.
- Process and monitor purchase orders and invoices in Yardi in a timely manner to meet deadlines for AP cutoff.
- Prepare monthly accruals for review by property manager.
- Process monthly invoices for tenant charge backs.
- Tenant account reconciliation to ensure accounts are properly set up including charge backs and credits applied.
- Resolve tenant accounts and other issues with Real Estate Accounting & Lease Administration
- Management of tenant account receivables including collection of outstanding arrears on a timely basis.
- Assist the Property Manager in monitoring cost control projects monthly to ensure their accuracy and that the appropriate approvals are in place. Review Lease set up charges and monthly rent rolls for accuracy.
- Set up and monitor capital jobs as well as processing project invoices and change orders in capital project tracking system Procore.
- Assist in maintaining property-specific emergency procedures and make periodic updates to the tenant and construction manuals.
- Act on behalf of the Property Manager in his/her absence and advise on actions taken.
- Prepare monthly tenant gross sales reports and annual reconciliation of Percentage Rent payable by tenants as specified in leases. Prepare invoices to tenants for amounts payable in a timely fashion.
- Participate in charity tenant appreciation and property events. Contribute ideas and suggestions for various marketing plans promotion events etc. for specific property.
- Serve as backup to administrative assistant for tenant service requests to be addressed by Building Operations and follow up to make sure that issues are resolved effectively and on a timely basis.
- Other job duties as reasonably assigned.
Required Qualifications:
- 2 years of experience in commercial property administration or with similar financial background and an interest in a Real Estate career path.
- Good working knowledge of MS Office applications
- Good interpersonal communication and team skills.
- Strong aptitude for servicing tenants with the ability to see both the customers perspective and the impact on the organization.
- Ability to multi-task and prioritize to meet changing demands and expectations of clients.
Preferred Qualifications:
- University or College degree preferred or working towards a degree
- Accounting/financial background preferred.
- Yardi Procore experience is an asset
Location:
On-site Toronto ONIf this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
