Administrative Services Manager II - Communications
Administrative Services Manager II - Communications
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$ 68931 - 96512
1 Vacancy
Job Description
Job Description Summary
Department - Communications and Graphic ServicesJob Description
Job Type: Unclassified
Job Classification: 1248 - Administrative Services Manager II - Communications
Salary Grade: 15
Pay Range
Hiring Range: $68931 - $82721 Annually
Pay Range: $68931 - $96512 Annually
Range Explanation:
Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors including your skills qualifications experience education licenses training and internal equity.
Pay Range is the entire compensation range for the position.
The Pima County Communications Office is looking for a talented and experienced Administrative Services Manager II with a broad skill set to join the offices leadership team. The position will serve multiple administrative needs in the office. The ideal candidate will bring experience in government budgeting human resources management and employee relations procurement and purchasing and invoicing. Most importantly they will possess exceptional skills in data collection and analysis. The Communications Office is in the early stages of building a data-driven communications and marketing program. The successful candidate will play a key leadership role in designing and implementing systems for collecting analyzing and interpreting multiple data sources. These insights will be critical for demonstrating the impact of the Offices communications efforts and for shaping the strategy of future campaigns.
This classification is in the unclassified service and is exempt from the Pima County Merit System Rules.
Essential Functions:
As defined under the Americans with Disabilities Act this classification may include any of the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.
Plans organizes directs and manages the administrative services or support functions including but not limited to financial and general administrative functions or other assigned support or service functions;
Oversees and manages the acquisition storage and distribution of material to support department activities through subordinate work unit supervisors;
Interprets department policies and procedures and reviews current and proposed new or changed rules regulations or related materials for impact to unit division department or a group of departments and presents recommendations to management;
Oversees and directs training and development of department employees and ensures division/department compliance with mandated training and certifications;
Coordinates activities and serves with other divisions to meet the needs and goals of the department or group of departments;
Develops and directs general accounting procedures payroll purchasing inventory control computer operations data collection and report preparation;
Supervises the installation of new or modified financial cost accounting and records management systems;
Analyzes data and makes recommendations for reducing costs and increasing revenues;
Reviews grant and contract requests income management reports and revenue studies;
Oversees the coordination of accounting and financial records maintenance with the Finance and Management Information Services Departments;
Develops procedures for and directs personnel hiring department records management and storage reproduction microfilming services and custodial staff;
Studies and researches administrative and financial problems and recommends solutions;
Supervises professional staff and work unit supervisors;
Develops and prepares reports.
Minimum Qualifications:
Bachelors degree from an accredited college or university with a major in business or public administration/management purchasing material management accounting occupational training engineering or a closely related field as determined by the department head at the time of recruitment AND three years of supervisory experience involving fiscal management public or business administration or material management.
(Relevant experience and/or education from an accredited college or university may be substituted.)
OR:
Five years of professional level experience in any of the above identified fields that includes at least three years of supervisory or managerial experience.
OR:
Four years of experience with Pima County as an Administrative Services Manager I.
Qualifying education and experience must be clearly documented in the Education and Work Experience sections of the application. Do not substitute a resume for your application or write see resume on your application.
Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies specifically addressing the required and preferred qualifications.):
Minimum two (2) years of experience translating data into business recommendations.
Minimum one (1) year experience Google Analytics (G4).
Minimum two (2) years of experience using Excel to perform data analysis.
Bachelors degree with a major or minor in math statistics economics data analytics or information science.
Minimum one (1) year experience monitoring budget.
Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
Supplemental Information:
Licenses and Certificates:Valid driver license is required at time of application.ValidAZdriver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicants suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services review and approval of the candidates driving record.
Special Notice Items: Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies due to the need for access to County Attorney and Court facilities records and communication systems. The County requires pre-employment background checks. Successful candidates will receive a post-offer pre-employment background screening to include verification of work history education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.
Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.
Working Conditions: Working conditions will be determined by the position.
EEO Information:Pima County Government is an Equal Employment Opportunity employer.We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race color religion national origin age disability gender sexual orientation kinship political interest or any other characteristic protected by law.
Required Experience:
Manager
Employment Type
Full-Time
