Paralegal & Billing Specialist (Small Law Firm)
Paralegal & Billing Specialist (Small Law Firm)
Posted on :
23-08-2025
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1 Vacancy
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Job Description
Paralegal & Billing Specialist (Small Firm)
Details:
Monday Friday 9a-5p
WFH ability after full trained up
Our client is a Rochester-based law firm serving individuals and small businesses in estate planning & administration/probate Medicaid & elder law business formations and counsel and residential/commercial real estate. The firm is known for practical client-first service built on decades of experience.
The opportunity
The current longtime paralegal has transitioned out and TES Staffing is actively seeking an experienced roll-up-your-sleeves professional ASAP. This can be one hybrid role (Paralegal & Billing) or two hires and were open to structuring it around the right talent. Youll work directly with the owner and a small fast-moving team where your judgment organization and follow-through matter every day.
Job Description:
Core Paralegal (80% of the work)
Tools youll use:
Schedule flexibility & workplace
Details:
Monday Friday 9a-5p
WFH ability after full trained up
Our client is a Rochester-based law firm serving individuals and small businesses in estate planning & administration/probate Medicaid & elder law business formations and counsel and residential/commercial real estate. The firm is known for practical client-first service built on decades of experience.
The opportunity
The current longtime paralegal has transitioned out and TES Staffing is actively seeking an experienced roll-up-your-sleeves professional ASAP. This can be one hybrid role (Paralegal & Billing) or two hires and were open to structuring it around the right talent. Youll work directly with the owner and a small fast-moving team where your judgment organization and follow-through matter every day.
Job Description:
Core Paralegal (80% of the work)
- Estate administration & probate: open estates prepare petitions/waivers coordinate filings track deadlines communicate with executors/beneficiaries assemble accounting packages.
- Estate planning: draft and revise Wills POAs HCPs trusts asset/beneficiary designation coordination assemble signing packages and binders.
- Business/corporate (light): form LLCs/corporations prepare basic organizational documents track biennial filings.
- Real estate (about one closing/week): order/title updates collect payoffs assemble closing packages coordinate with lenders/agents and post-closing follow-through.
- Client communication & calendars: manage Outlook calendars task lists reminders and correspondence; keep matters moving and clients informed.
- File & document management: scan/organize documents in Cabinet (training provided); maintain tidy digital files; version and share drafts for attorney review.
- Enter attorney/paralegal time daily; generate prebills and monthly invoices.
- Coordinate with our outsourced billing partner during ramp-up; learn and take over QuickBooks time & billing once trained.
- Handle basic A/R follow-ups and payment posting in collaboration with the attorney.
Tools youll use:
- Microsoft Outlook (heavy calendaring/email) and Word (document drafting & styles).
- QuickBooks (time & billing; will train if experienced in similar systems).
- Cabinet DMS for scanning/filing (easy to learn; training provided).
- Optional: digital dictation; were open to adopting tools that make your work faster.
- Experience in a small law firm setting supporting estate matters (administration/probate and/or planning).
- Solid working knowledge of legal drafting and court/Surrogates procedures; comfortable juggling multiple matters with minimal hand-holding.
- Billing literacy: you understand time entries prebills invoice reviews and A/R basics (or can learn quickly).
- Tech-steady: strong in Outlook/Word; organized digital filer; quick to pick up a new DMS or billing workflow.
- Professional plain-spoken communicator with clients courts and counterparties; steady under deadlines.
Schedule flexibility & workplace
- Monday - Friday 9a-5p
- Work-from-home flexibility after training (especially in winter) for heads down drafting/billing.
- Free parking.
- Friendly casual office where the expectation is simple: do solid work and keep matters moving. Some weeks are busier; some arent. Take breaks then finish the job.
- Starting at $25/hour (approximately $50000$55000/year).
- 401(k) with 5% match.
- PTO/vacation is flexible and practical; sick-day approach is common-sense.
- No employer medical plan.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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