Medical Receptionist & Workflow Administrator Apprentice
Medical Receptionist & Workflow Administrator Apprentice
Posted on :
23-08-2025
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1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
23-08-2025
Job Description
Are you kind reliable and willing to learn Do you have an interest in the care and medical industry and see yourself progressing in a supportive environment Look no further than the Medical Receptionist & Workflow Administrator Apprentice position at The Unicity Medical Centre.
The Medical Receptionist & Workflow Administrator provides a combination of front-of-house patient services and behind-the-scenes clinical administration. As the first point of contact for patients this role delivers a professional welcoming service while also managing clinical correspondence ensuring accurate records and supporting patient care navigation.
The Medical Receptionist & Workflow Administrator provides a combination of front-of-house patient services and behind-the-scenes clinical administration. As the first point of contact for patients this role delivers a professional welcoming service while also managing clinical correspondence ensuring accurate records and supporting patient care navigation.
Training to be provided:
Level 3 Business Administrator Apprenticeship Standard. You will complete a 15-month apprenticeship which includes 12 days at the PETA training centre in Cosham. You will be supported every 6-8 weeks with visits from your PETA Learning & Development Coach.
Level 3 Business Administrator Apprenticeship Standard. You will complete a 15-month apprenticeship which includes 12 days at the PETA training centre in Cosham. You will be supported every 6-8 weeks with visits from your PETA Learning & Development Coach.
About the role:
The Medical Receptionist & Workflow Administrator will be responsible for the following duties:
The Medical Receptionist & Workflow Administrator will be responsible for the following duties:
Reception & Care Navigation:
- Greet patients in a professional and courteous manner both in person and over the phone
- Manage incoming calls direct queries and take accurate messages
- Schedule reschedule and confirm appointments
- Take payments for services (e.g. medical reports) using approved systems
- Maintain and update patient records accurately in line with practice protocols
- Assist patients in understanding treatment plans follow-up requirements and referrals
- Connect patients with appropriate resources for social determinants of health (e.g. transportation housing food support)
- Reduce barriers to care and promote equity inclusion and patient-centred service
Workflow Administration:
- Process incoming clinical correspondence (paper and electronic) in accordance with practice protocols
- Scan file code and summarise medical records accurately
- Identify urgent or high-risk correspondence and pass to the relevant clinical team promptly
- Record diagnoses procedures and investigations in patient records
- Ensure all correspondence is attached to patient notes within the agreed 4872-hour timescale
- Manage online patient access queries including account setup and troubleshooting
- Answer internal staff queries regarding patient information and records
What are the career prospects at Uni-City Medical Centre
There is the potential for a full-time permanent position to be offered to the suitable and successful candidate upon completion of the apprenticeship. This role is open to development and progression. The Unicity Medical Centre provide significant training in care and personal development.
Essential Skills:
It is essential that the Medical Receptionist & Workflow Administrator has the following skills and personal qualities:
- GCSEs in maths and English with at least a grade C/4
- Excellent communication and interpersonal skills
- Ability to multitask in a fast-paced environment
- Empathy discretion and cultural sensitivity
- Strong IT skills including Microsoft Office and clinical systems
Desirable Skills:
It is desirable that the Medical Receptionist & Workflow Administrator has the following skills and personal qualities:
- Experience in a GP surgery NHS or patient-facing role
- Knowledge of medical terminology
- Microsoft Office qualification or equivalent experience
- Bilingual or multilingual proficiency
- Certification in Medical Office Administration or Patient Navigation
About You
About Us
At the Uni-City Medical Centre we are here to help and support anyone. We are a training GP Surgery where the health and wellbeing of our patients is at the heart of everything we do. Our goal is to provide a service that is accessible friendly evidence based and compassionate. Our admin and reception teams work hard to ensure the day to day running of the surgery goes smoothly.
Our medical team is made up of 4 permanent GPs as well as 3 full time Physician Associates. Our GPs work alongside a highly trained nursing team that consists of 2 healthcare assistants and 3 nurses.
Our medical team is made up of 4 permanent GPs as well as 3 full time Physician Associates. Our GPs work alongside a highly trained nursing team that consists of 2 healthcare assistants and 3 nurses.
Company Benefits:
- Company Discounts with a recognised Blue Light Card
- NHS Pension
- Onsite parking (subsidised rate)
- Previous success working with and training apprentices; highly experienced employer who has supported multiple apprentices into full time roles
Dont miss out on this excellent opportunity; apply for the Administration Apprentice role today!
Required Experience:
Unclear Seniority
Employment Type
Trainee
Key Skills
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