Membership Programs Assistant
Membership Programs Assistant
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Job Description
Position: Membership Programs Assistant
FLSA Status: Non-exempt
Department: Institutional Advancement
Our Mission: Since the 1893 World Columbian Exposition our organization has aimed to connect people to the natural environment and human history.
Join our team and enjoy a benefits package that truly supports your well-being and lifestyle:
Comprehensive Health Coverage: Including medical dental vision plans and even pet insurance.
Financial Security: Life and disability benefits plus a 403(b) savings plan to help you plan for the future.
Work-Life Balance: Generous paid time off paid sick leave and paid holidays to ensure you have time to recharge and spend with loved ones.
Exclusive Perks: Enjoy great employee discounts and complimentary general admission to participating cultural institutions.
Were dedicated to enhancing your life both at work and beyond!
The Membership Programs Assistant is a vital support role within the Membership team reporting to the Membership Manager: Programs. This position assists with the preparation execution and follow-up of all member-focused programs and events while also providing general administrative support to the department. The assistant ensures seamless coordination of both public-facing and internal activities supporting logistics vendor communications reporting and department operations. This position offers growth potential into broader roles within membership special events or fundraising.
Duties and Responsibilities:
Event Logistics and Support
- Assist in the coordination of all logistics for membership programs and events including Members Nights exhibition previews lectures and other engagement offerings.
- Provide on-site staffing support for events and ensure all event-related materials communications and supplies are prepared in advance.
- Track RSVPs coordinate vendor and volunteer communications and assist with post-event follow-up including surveys and data entry.
- Maintain organized records related to event performance and member feedback.
Administrative and Departmental Support
- Manage calendars schedule internal and external meetings and provide administrative support to the Membership Manager: Programs and broader department staff.
- Assist with presentation development supply tracking and maintaining event and department documentation.
- Support data entry and reporting tasks as well as preparation of event lists and basic database queries.
- Coordinate with internal teams and external vendors to process invoices manage bill payments and reconcile staff expense reimbursements.
Departmental Collaboration and Growth
- Collaborate with team members across the department to support cross-functional projects and day-to-day operations.
- Engage with Museum programs and staff to gain a deeper understanding of the institutional mission and its impact on member engagement.
- Take initiative in learning about membership and fundraising functions to build skills for future professional growth.
Skills and Qualifications:
- Bachelors degree or equivalent combination of education and experience.
- Minimum of 2 years of experience in a cultural institution nonprofit event or administrative role preferred.
- Strong attention to detail organizational skills and ability to manage multiple projects.
- Effective communication and interpersonal skills.
- Proficiency in Microsoft Office and Google Workspace; experience with CRM or database systems preferred.
- Willingness to work occasional evenings or weekends to support events.
- Physical ability to lift or move up to 15 pounds occasionally.
Supervision Received:
Receives general supervision by the Membership Manager: Programs
Supervision Exercised:
The position has no direct supervisory responsibilities.
Work Hours and Shift:
35 hours per week; MondayFriday 8:30am to 4:30pm
Hybrid Eligibility:
Eligible
Location:
1400 S. DuSable Lake Shore Dr. Chicago IL 60605
Union Representation: This position is represented by Field Museum Workers United AFSCME Council 31 AFL-CIO.
Pay Range: $21-$22.50
PLEASE READ: *When you apply for multiple positions please make sure to delete your previous resume and cover letter and upload the latest version of your resume and cover letter that is relevant to the job you are applying for every time you apply. This will help our hiring managers access the correct documents. Please note that removing the resume and cover letter will not delete any previously submitted resumes and cover letters.
The Field Museum is an equal-opportunity employer. We are committed to providing a workplace free from discrimination embracing diversity and fostering mutual respect. We value the unique perspectives each team member brings which empowers our ability to innovate and overcome challenges.
At the Field Museum we are dedicated to making our career website and recruitment process accessible to everyone. If you encounter any difficulty when using or accessing our online application or if you need a reasonable accommodation for completing your application participating in interviews or any other part of the selection process please reach out to us at .
Employment Type
Full Time
