Administrative Assistant
Administrative Assistant
Posted on :
22-08-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
22-08-2025
Job Description
Job Title: Administrative Assistant (Onsite)
Location: Lexington MA
Job Type: W2 Contract
Background/Need:
The Administrative Assistant is a critical role designed to enhance the productivity and effectiveness of the Personnel Security Services Center (PSSC) and Special Security Management Office (SSMO). This position provides high-level administrative and operational support. The Administrative Assistant plays a vital role in maintaining the efficiency and organization of PSSC/SSMO operations supporting the overall goals office and the Mission Security functional area.
The Security Administrator provides comprehensive support to ensure the efficient operation of the office. This position will be staffing the front desk of the Personnel Services Security Center/Special Security Management Office. The Security Administrator provides information by answering questions and requests (from walk-ins appts email phone etc) transcribes notes researches and creates presentations and generates reports This role supports managers and employees through a variety of tasks related to organization and communication. Responsible for handling confidential and time-sensitive material ensuring that all duties are completed accurately delivered with high quality and in a timely manner. Produces and distributes correspondence memos letters faxes and forms and assists in the preparation of regularly scheduled reports.
Additionally the role involves developing and maintaining a filing system submitting and reconciling expense reports and providing general support to visitors. The role requires handling multiple projects preparing and monitoring invoices.
To ensure the smooth operation of office functions the Security Administrator evaluates new equipment and techniques and maintains the supplies inventory by checking stock levels anticipating needed supplies placing and expediting orders and verifying receipt of supplies. This role is crucial in maintaining the efficiency and organization of the office environment.
Security is a critical aspect of this role. The Security Administrator must adhere to best practices for protecting sensitive information including Personally Identifiable Information (PII) using secure communication protocols ensuring proper access control and maintaining the confidentiality of all materials handled. This vigilance helps safeguard the integrity and security of the organizations operations.
Responsibilities:
-Coordinate and schedule meetings briefings and conference calls with internal and external stakeholders.
-Prepare meeting agendas take detailed minutes and track action items for follow-up.
-Handle sensitive and confidential information including Personally Identifiable Information (PII) with discretion.
-Responsibilities will involve the prioritization coordination implementation and follow-through of all administrative workflow within the group including shopping timesheet entry travel work orders visit requests etc.
-Experience utilizing various electronic tools will schedule/coordinate travel candidate interviews distinguished visits meetings conferences seminars etc.
-Will provide phone (answering and directing phone calls) and on-site coverage maintaining contact lists.
-Will provide guidance to group membership regarding Lincoln policy and procedure specific to workflow processes (Travel Purchasing Security) and requirements.
-Will coordinate service needs for office equipment and maintain inventory of office supplies.
-Will strive to create a positive and productive work environment and utilizing self-initiative create efficiencies of processes and enhanced communications.
Must Have:
-2-4 years experience
-Strong proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
-Advanced Outlook and calendaring skills.
-Advanced PowerPoint skills.
-Excellent organizational time management and multitasking abilities.
-Strong written and verbal communication skills with attention to detail.
-Ability to balance and prioritize multiple task items in a very fast-paced environment.
-Ability to handle sensitive and confidential information including Personally Identifiable Information (PII) with discretion.
-Experience in preparing reports presentations and tracking action items.
-Strong problem-solving skills with the ability to work independently.
Education & Experience: 2 years of relevant work experience.
Location: Lexington MA
Job Type: W2 Contract
Background/Need:
The Administrative Assistant is a critical role designed to enhance the productivity and effectiveness of the Personnel Security Services Center (PSSC) and Special Security Management Office (SSMO). This position provides high-level administrative and operational support. The Administrative Assistant plays a vital role in maintaining the efficiency and organization of PSSC/SSMO operations supporting the overall goals office and the Mission Security functional area.
The Security Administrator provides comprehensive support to ensure the efficient operation of the office. This position will be staffing the front desk of the Personnel Services Security Center/Special Security Management Office. The Security Administrator provides information by answering questions and requests (from walk-ins appts email phone etc) transcribes notes researches and creates presentations and generates reports This role supports managers and employees through a variety of tasks related to organization and communication. Responsible for handling confidential and time-sensitive material ensuring that all duties are completed accurately delivered with high quality and in a timely manner. Produces and distributes correspondence memos letters faxes and forms and assists in the preparation of regularly scheduled reports.
Additionally the role involves developing and maintaining a filing system submitting and reconciling expense reports and providing general support to visitors. The role requires handling multiple projects preparing and monitoring invoices.
To ensure the smooth operation of office functions the Security Administrator evaluates new equipment and techniques and maintains the supplies inventory by checking stock levels anticipating needed supplies placing and expediting orders and verifying receipt of supplies. This role is crucial in maintaining the efficiency and organization of the office environment.
Security is a critical aspect of this role. The Security Administrator must adhere to best practices for protecting sensitive information including Personally Identifiable Information (PII) using secure communication protocols ensuring proper access control and maintaining the confidentiality of all materials handled. This vigilance helps safeguard the integrity and security of the organizations operations.
Responsibilities:
-Coordinate and schedule meetings briefings and conference calls with internal and external stakeholders.
-Prepare meeting agendas take detailed minutes and track action items for follow-up.
-Handle sensitive and confidential information including Personally Identifiable Information (PII) with discretion.
-Responsibilities will involve the prioritization coordination implementation and follow-through of all administrative workflow within the group including shopping timesheet entry travel work orders visit requests etc.
-Experience utilizing various electronic tools will schedule/coordinate travel candidate interviews distinguished visits meetings conferences seminars etc.
-Will provide phone (answering and directing phone calls) and on-site coverage maintaining contact lists.
-Will provide guidance to group membership regarding Lincoln policy and procedure specific to workflow processes (Travel Purchasing Security) and requirements.
-Will coordinate service needs for office equipment and maintain inventory of office supplies.
-Will strive to create a positive and productive work environment and utilizing self-initiative create efficiencies of processes and enhanced communications.
Must Have:
-2-4 years experience
-Strong proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
-Advanced Outlook and calendaring skills.
-Advanced PowerPoint skills.
-Excellent organizational time management and multitasking abilities.
-Strong written and verbal communication skills with attention to detail.
-Ability to balance and prioritize multiple task items in a very fast-paced environment.
-Ability to handle sensitive and confidential information including Personally Identifiable Information (PII) with discretion.
-Experience in preparing reports presentations and tracking action items.
-Strong problem-solving skills with the ability to work independently.
Education & Experience: 2 years of relevant work experience.
Work Authorization: US Citizenship is required due to the nature of the work.
Employment Type
Full-time
Key Skills
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