Administrative Assistant
Administrative Assistant
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Job Description
06150 Administrative Assistant
Serves as Administrative Assistant to CEO and VP/Chief Financial Officer. Provides support for the Directors Nursing Supervisors and Clinical Coordinators. Assumes primary responsibility for all clerical functions of Executive Administration.
Reports to: CEO
FLSA: Non-exempt
Education: High School Graduate or equivalent Required
License: N/A
Certifications: N/A
Minimum Work Experience
Three years previous clerical experience preferred
Required Skills
Requires critical thinking skills decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. Organizational skills: Microsoft Office Suite-needs basic competence in editing formatting grammar spellcheck outlook calendar management SharePoint composing basic emails that are well-written and uses proper tense able to connect a Teams Meeting and screen sharing. Well-spoken in conversation. A plus if the candidate has prior experience in Medical Staff Credentialing and transcribing executive-level meeting minutes.
Essential Functions
Assumes primary responsibility for all typing services including minutes and procedures for Executive Office Board of Managers packets Medical Executive Committee packets and Medical Staff Credentialing liaison.
Assumes primary responsibility for all record keeping in Executive Administration.
Acts as a resource for Executive officers (CEO Director of Finance and Dept Directors)
Sorts and distributes all mail for hospital. Runs mail through postage machine and maintains all supplies and maintenance request for postage machine.
Acts as liaison between executive administration other departments employees medical staff and outside agencies including managing calendars facilitating meetings and appointments making travel arrangements managing email announcements and assisting with software.
Responsible for arranging facilitating and taking and maintaining minutes for various department meetings including sending notices to Physicians compiling Agenda items for distribution and preparing power point presentations.
Assists the Chief Executive Officer Chief Nursing Officer and Director of Financial in routine daily duties as needed including screening calls and visitors managing and creating correspondence maintaining calendars and making travel arrangements as required.
Performs routine secretarial duties including ordering supplies and updating department software.
Non-Essential Functions- Maintains calendar of conference room schedules making sure copy machine has paper and other essentials maintaining executive office supply and snack area.
Employment Type
Full-Time
