Payroll and Timekeeping Trainer
Payroll and Timekeeping Trainer
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$ 58872 - 94188
1 Vacancy
Job Description
Department Information
This position is open to current Colorado residents only.
Please note: This recruitment may be used to fill multiple vacancies.Remote Work/Hybrid: In office 2 days a week Remote 3 days a week
Fort Logan Campus
3814 W Princeton Cir Denver CO 80236Description of Job
About This Unit:
This unit exists to support the Human Services system by managing departmental financial operations and resources to accomplish effectively and efficiently the fiscal and accounting functions related to the diverse programs within the Department of Human Services to provide fiscal support related to sources and uses of funds to program and budget management to provide timely and accurate financial data and reports in compliance with Generally Accepted Accounting Principles (GAAP) Governmental Accounting Standards Board (GASB) statements Federal regulations and State fiscal rules and accounting controls.
The Timekeeping/Payroll office is responsible for the accurate and timely collection and reporting of hours worked and leave taken by Department employees in accordance with the Federal Fair Labor Standards Act Family Medical Leave Act and State Personnel Rules. This unit serves over 5200 employees in eleven agencies (DHS Grand Junction Pueblo and Wheat Ridge Regional Centers Colorado Mental Health Institute at Ft. Logan and at Pueblo Division of Youth Services and Fitzsimons Rifle Homelake and Florence Veterans Community Living Centers) that are located in the state and provides payroll and timekeeping functions for the entire Department. This unit is also responsible for supporting the Cost Accounting unit with recording classifying verifying and reporting for agencies and programs within CDHS. Employees in this unit will be in contact with all agency employees of varying ages and backgrounds and as contact is maintained with employees there will also be contact with the developmentally disabled and mentally ill clients and patients.
About This Position:We are seeking an experienced and dynamic Timekeeping and Payroll Trainer to join our team. This role focuses on delivering engaging and accessible training programs for payroll and timekeeping systems with an emphasis on utilizing various learning delivery modalities. The ideal candidate will have expertise in instructional design and development using tools such as Articulate 360 Camtasia Adobe Captivate and Google Suite. While subject-matter knowledge of payroll and timekeeping systems (such as Kronos) is not required familiarity with accessibility standards in training materials is essential to ensure inclusivity and compliance.
Key Qualifications:
Proficiency in instructional design and e-learning tools including Articulate 360 and Articulate Rise with the ability to capture and engage various audiences. The trainer should be able to develop training materials with minimal information and design interactive content tailored to the needs of different audiences.
Expertise in delivering training through multiple modalities including e-learning virtual instructor-led sessions and in-person workshops.
Strong knowledge of accessibility methods and standards with a commitment to creating inclusive training programs.
Experience designing and maintaining training materials job aids and online resources.
Advanced skills in Google Suite for collaboration and course delivery.
The successful candidate will work closely with the payroll and timekeeping subject-matter experts to develop and deliver effective training programs. This is a Trainer III role that offers a competitive salary aligned with government standards and the opportunity to impact the development of essential employee skills.
Job Responsibilities:Payroll and Timekeeping Training for all CDHS Staff
Develop a course listing of payroll and timekeeping training classes that are offered and video content for LMS
Develop training materials plans agendas and guides for each in person training class offered as well as video training materials
Create and revise training modules in Articulate 360 and other platforms for payroll and timekeeping training sessions as necessary for all users to be available in the LMS system.
Create and revise information sheets/job aides for payroll and timekeeping for all users to be available in the LMS system and on payroll and time keeping pages such as the intranet.
Develop (material schedule and logistics) online web based in person led trainings.
Develop in person training schedule for all facilities with at least quarterly listings of offerings.
Develop and maintain requirements for all user levels of pertaining to the Payroll and Timekeeping systems process procedures and requirements.
Maintain track report and follow up on training requirements by employee.
Develop and provide training on the standards of the department and system uses/changes to CDHS payroll staff (CDHS State and Federal) to include training agendas resource locations and end user resource understanding.
Revise and maintain the KRONOS Access Request Form additional timekeeping forms and the instruction page for each
Maintain all training sessions sign up listings and completion certifications in Cornerstone (LMS).
Manage all technical needs for training including computer lab reservations GoTo meeting schedules and conference lines.
Troubleshoot and address all issues for end users as reported in training classes or materials.
Develop and maintain KRONOS and payroll materials required by Human Resources for NEO online and for the intranet.
Review all content changes with the payroll and timekeeping manager or assistant manager for approval
Payroll and Timekeeping Training/Central Time Management
Train Payroll and Timekeeping staff on entry of all new hires for the facilities assigned in Kronos. Once employees are in the payroll system create the Kronos people record enters pre-hire and NEO enters W-4 and direct deposit information in payroll system and give employees digital folder to payroll officer.
Once notified of termination/resignation/retirement of an employee for the facilities assigned confirms that Kronos is accurate and complete and completes the timekeeping sections of the Terminated Employee Checklist. Saves all pages of Terminated Employee Checklist and signs as Timekeeper and saves completed employees digital folder and notifies payroll officer to process final payment.
Train Payroll and Timekeeping staff on the processing of the biweekly and/or monthly Kronos closing for assigned facilities employees.
Training on cost accounting template updates for biweekly and/or monthly employees for the assigned facilities.
Regular training on entry of all FML STD and Injury Leave for assigned facilities biweekly and/or monthly employees forecasting leave usage for FML and Injury Leave while coordinating with benefits employees supervisor and/or editor.
Training on entry of all Kronos information form changes missed punches and late leave slips for assigned facilities employees.
Instruction on reviewing all Kronos entries for biweekly and/or monthly employees in the assigned facilities as their pay is completely generated by Kronos.
Training on analysis of biweekly and/or monthly employee work and leave time to ensure work hours overtime shift time and leave taken are recorded timely and accurately.
Complete each biweekly and/or monthly payroll reconciliation for the biweekly and/or monthly employees in the facilities assigned pulling direct deposits as needed to avoid overpayment.
Training on maintenance required payroll reports for payroll unit and program accountants.
CDHS Intranet Maintenance and Payroll Calendar Maintenance
Maintain and regular maintenance of Payroll and Timekeeping CDHS Intranet page
Update CDHS Intranet Page including; Employee Information Forms Policies and Procedures Payroll Training Calendars and Deadlines and Kronos sections
Regularly update Payroll Contact Information on CDHS Intranet Page
Prepare and distribute deadlines calendar for all payroll and timekeeping duties at all levels of responsibility
Produce payroll and timekeeping newsletters for all staff with educational information and useful tools
Office logistics and integration of processes procedures and communications as assigned by leadership Operations Manager/Payroll Manager/ Assistant Payroll Manager/ KRONOS Manager
Projects
Complete projects as assigned under direction provided by leadership.
Participation in special projects as requested by leadership
Assist with office needs as assigned by leadership
Attend participate in and lead relevant meetings with partners throughout CDHS
Perform any other duties that may be assigned to this position to meet the mission and goals of the department.
Other duties as assigned.
Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
Experience
Six (6) years of relevant experience in workforce training learning and development communications organizational development or a closely related field. Experience must list and include using different delivery modalities (beyond slide decks).
OR
Education and Experience:
A combination of education in business administration training learning and development organizational development teaching communications or closely related field and/or relevant experience in workforce training learning and development communications organizational development or a closely related field equal to six (6) years
Excellent training facilitation skills
Excellent written and verbal communication skills
Familiarity with in-person training virtual platforms and learning management systems
Demonstrated Proficiency creating video training content in Articulate 360 or similar program
Ability to coordinate training events and communicate and liaise with all stakeholders
Ability to design visually appealing graphics to enhance presentation and content
Preferred Qualifications- Ability to interact and access various stakeholders to achieve maximum knowledge both internal and external to the unit and able to demonstrate a strong customer orientation and dedication; and ability to set and prioritize workload and successfully manage multiple overlapping deadlines.
- Previous experience creating training materials
- Experience delivering training in person and/or online (live)
- LMS Monitoring and Reporting experience
- Payroll or Timekeeping experience
- Experience in Articulate Storyline HRMP Kronos Cornerstone LMS systems
- Communicate clearly
- Attention to detail and accuracy
- Analytical skills in assessments and planning
- Google tools experience including drive forms surveys meetings and sites hosting
- Google Meeting (lead on training) experience
Conditions of Employment
Standardbackground check and reference check required
Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position (3) provide the employee number from the applicants prior State employment. Absent extraordinary circumstances prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.
Appeal Rights:
If you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email () postmarked in US Mail or hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action.
For more information about the appeals process the official appeal form and how to deliver it to the State Personnel Board; go to; contact the State Personnel Board for assistance at ; or refer to 4 Colorado Code of Regulations (CCR) 801-1 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes atunder Rules.Supplemental Information
For additional recruiting questions please contact
About Us:
If your goal is to build a career that makes a difference consider joining the dedicated people of theColorado Department of Human Services(CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety independence and well-being of the people of addition to a great location and rewarding and meaningful work we offer:
Strong secure yet flexible retirement benefits including aPERA Defined Benefit Plan or PERA Defined Contribution Planplus 401(k) and 457 plans
Employer supplementedHealth Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
Excellent work-life programs such as flexible schedules training and more
Remote work arrangements for eligible positions
*Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information go to Values:
We believe in a people-first approach:To serve the people of Colorado we develop a culture and work environment that creates an energized inspired and healthy team capable of giving their best to Coloradans.
Balance creates quality of life:We want our team to be resilient through a supportive workplace that values flexibility health and wellness and employee engagement.
We hold ourselves accountable:We take responsibility through our actions programs and results for the state of health and human services in Colorado.
Transparency matters:We are open and honest with employees our partners the Coloradans we serve and the public.
We are ethical:We abide by what is best for those we serve by doing what is right not what is easy.
Collaboration helps us rise together:We work together with all partners employees and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations:CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our ADAA Coordinator Nancy Schmelzer at or call 1-.
THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER
Employment Type
Full-Time
