Office Administrator
Office Administrator
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Job Description
For more than 40 years Calian has been solving the worlds most complex problems by pairing the brightest minds with powerful technology. Calian solutions impact the world; from the satellites in space that connect us to the farms that feed us from the medical professionals who care for us to the governments schools and companies that make the world better every day.
Position Overview
The Office Administrator is a valued member of our Composites team and plays a pivotal role in supporting daily operations through efficient coordination of administrative logistical and office management tasks. You will be responsible for maintaining internal systems facilitating onboarding and events managing documentation and ensuring smooth communication across departments. This role requires strong organizational skills attention to detail and the ability to manage multiple priorities in a dynamic office environment.
Responsibilities
Administrative Functions:
- Welcome visitors and ensure compliance with safety orientation procedures
- Coordinate onboarding logistics and provide day-of support for new employees
- Prepare and submit accurate expense reports and mileage claims
- Manage invoice processing including verification coding and approvals
- Maintain office supply inventory including stationery and janitorial items
- Submit purchase requisitions and coordinate non-MRP procurement activities
- Schedule and support customer visits including catering logistics and documentation
- Prepare track and archive NDAs and other client-facing documents
- Maintain internal communication tools such as bulletin boards and in/out boards
- Update and manage administrative spreadsheets and tracking tools
- Perform document control tasks including scanning laminating and filing
- Conduct periodic audits and manage inventory of stamps and keyholder access
- Distribute incoming mail and coordinate courier or pick-up services as needed
- Liaise with cleaning services and other facility contractors to ensure facility supply needs are met
- Maintain and update common office equipment (printers TVs security systems etc.)
- Renew business licenses and manage secure access tools such as lockboxes
- Provide administrative support to internal committees and service request processes
- Organize and execute internal events such as staff lunches BBQs and town halls
- Support all department leads as required
Production Support:
- Support manufacturing by requesting validating and confirming production orders
- Digitize production data while monitoring for inaccuracies and variances
- Troubleshoot administrative issues related to production materials and time tracking systems
Other duties as required within the context of the role.
Qualifications
- 1 year of experience in an administrative clerical or customer service role (including internships or volunteer work)
- High School Diploma (preference for post-secondary certificate or diploma in Office Administration Business Administration or related fields)
- Experience with SAP is considered an asset
- Proficiency in Microsoft Office and general office equipment with particular skill development in Excel
- Strong organizational and time management skills
- Excellent communication and interpersonal abilities
- Ability to maintain confidentiality and handle sensitive information
Additional Requirements
- Must be able to work onsite in Saskatoon.
- Must be eligible to obtain Government of Canada security clearance.
Date: August 15 2025
Location 1: Saskatoon SK
Remote: No
Business Unit: Advanced Technologies
Department: Composites
Job Type: Full-time
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Required Experience:
Unclear Seniority
Employment Type
Full Time
