Program Assistant
Program Assistant
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Job Description
Western Washington University with over 15000 students in seven colleges and the graduate school is nationally recognized for its educational programs students and faculty. The campus is located in Bellingham Washington a coastal community of 90000 overlooking Bellingham Bay the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver British Columbia. Western has additional sites in Anacortes Bremerton Everett Port Angeles and Poulsbo. Western is recognized nationally for its successes such as being named one of the top public masters-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report.
Western Washington University is committed to achieving excellence through advancing inclusive success increasing our Washington impact and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship research and creative activity. Westerns greatest strength is the outstanding students faculty staff and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can pursuit of this excellence individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff faculty administration student and external constituents. Further individual employees are expected to have the ability to operationalize sustainability concepts (economic societal environmental) into all aspects of performing their job duties.
This position will support the Department Manager and Program Coordinator by managing and organizing the HHD workroom and supply closet inventories as well as daily mail distribution and complete all copy service requests. Provide support for any special tasks as needed.
This position will work with the contract office through the contract management module to develop contracts needed for internships when contract is required by internship site.
This individual is an integral member of the staff team which is embedded in the dynamic environment of the Department of Health and Human Development.
This is a full-time 9-month cyclic position.
- High School graduation or equivalent education and/or work experience.
- Two years of full-time clerical experience
- Experience with MS Office Suite (Word Excel Outlook.)
- Desire and ability to train to learn new software
- Demonstrated experience supporting diverse traditionally underrepresented or underserved first-generation low-socioeconomic or non-traditional student populations
- High degree of professionalism
- Two years of experience providing student academic program support.
- Experience with Drupal Banner Marketplace Curriculum or similar software.
- Experience with the CMM contracting system
- Experience with program marketing and outreach
- Experience with software related to publishing and graphics.
- Ability to multi-task and work in a very fast-paced environment.
- Ability to work respectfully within a diverse workplace.
- Ability to work in a setting that requires confidentiality.
- Ability to work in a shared office space.
- Ability to work effectively with diverse students staff and faculty as a contributing team member
Application materials should address your experience related to the position responsibilities and the required and preferred qualifications.
Western Washington University (WWU) is an equal opportunity compliance with applicable laws WWU does not discriminate on the basis of race ethnicity color national origin age citizenship or immigration status pregnancy use of protective leave genetic status sex sexual orientation gender identity gender expression marital status creed religion veteran or military status disability or the use of a trained guide dog or service animal (including a service animal in training) by a person with a disability or any other characteristic protected by federal state or local law in its programs or activities including employment admissions and educational programs. See WWUs Policies onProhibiting Discrimination Based on A Protected Class and Prohibiting Discrimination Based on Sex. Inquiries may be directed to the Office of Civil Rights and Title IX Compliance Title IX and ADA Coordinator Western Washington University Old Main 126 (MS 9021) 516 High Street Bellingham WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);
WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation please contactHuman Resources Disability Services 360.650.3751 or 711 (Washington Relay).
Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (The Clery Act). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Westerns campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security such as policies concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Student Affairs at . The report can be found at: Annual Security and Fire Safety Report.
All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes a sexual misconduct background check.
Employment Type
Full-Time
