Interim Coordinator, Adult Education Intake and Compliance
Interim Coordinator, Adult Education Intake and Compliance
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1 Vacancy
Job Description
Compensation
$47575.00 AnnualJob Description Summary
The Adult Education department at Santa Fe College (SF) provides foundational education programs including Adult Basic Education GED preparation ESOL classes and life skills training to help adult learners improve their skills achieve educational goals and transition into career or academic programs. The department offers flexible learning opportunities in a supportive and inclusive environment and through collaboration with SF departments and community partners Adult Education fosters student success and lifelong learning.The Coordinator of Adult Education Intake and Compliance is a critical role responsible for managing the student enrollment and testing processes supervising testing personnel and ensuring adherence to compliance standards across all Adult Education programs. The Coordinator also manages grant compliance documentation and reporting helping secure and maintain funding while supporting institutional and departmental accountability.
Job Description
Responsibilities and Duties Include:
Oversees the administration and coordination of testing activities for Adult Education programs ensuring there is proper scheduling testing conditions integrity of assessment procedures and is following grant compliance standards.
Manages trains and supervises proctors and testing support staff to maintain high-quality testing services and adherence to protocols; proctors tests when needed.
Coordinates the student intake and enrollment process including application review eligibility determination and orientation.
Ensures all intake and testing processes comply with institutional policies state and federal regulations and grant requirements.
Monitors grant compliance functions prepares documentation for (re)submissions and submits timely and accurate reports to internal stakeholders and funding agencies.
Maintains accurate records for intake testing compliance and grant data; generates reports for internal and external audits.
Collaborates with instructional and administrative leadership to identify and resolve operational issues related to enrollment testing and grant compliance.
Participates in continuous improvement efforts to streamline intake and testing procedures that adheres to all requirements and which enhances the student experience.
Liaises with external agencies and partners regarding compliance and grant reporting matters.
Stays abreast of emerging trends in local state and national programs similar to Adult Education to ensure accurate development maintenance and improvement of services protocols and procedures.
Ensures compliance with college rules policies as well as state and federal regulations related to Adult Education.
Complies with all published College Rules procedures guidelines and laws/regulations governing public employees including but not limited to those related to document retention and destruction FERPA and confidentiality.
Strictly honors the privacy security and confidentiality of student records and other sensitive information according to appropriate state federal and college regulations policies and procedures.
Provides service excellence through courteous informed accessible and professional engagement.
Performs other duties as assigned.
QUALIFICATIONS
Required: A bachelors degree in areas of education administration or related fields with two (2) years of experience in testing enrollment and/or compliance within an educational or adult education setting or a combination of education and/or experience equal to six (6) years.
Additional Requirements: A criminal background check will be conducted.
Preferred: Familiarity with adult learner populations and challenges in enrollment and assessment as well as prior experience working with state or federal grant programs related to adult education.
General Knowledge Skills and Abilities
Ability to work successfully in a multi-cultural environment.
Adaptability to Change able to be flexible and supportive able to positively and proactively assimilate change in rapid growth environment.
Analytical Aptitude & Problem Solving - able to analyze information problems situations practices and/or procedures collect and interpret data reason logically establish facts identify and define existing and potential issues recognize the interrelationships among elements draw valid conclusions develop recommendations as well as alternative courses of action select appropriate course follow up and evaluate.
Communication able to effectively communicate in a professional diplomatic empathetic and tactful manner using preferred method and level as applicable to the job.
Critical Thinking & Judgement - able to make well-reasoned sensible and timely decisions based on careful objective review and informed analysis of available information considerations and other factors.
Customer Service ability to respond promptly and courteously to all questions from students and faculty demonstrating patience and persistence when helping students with little or no computer skills.
Ethics able to demonstrate integrity professionalism civility and a high degree of ethics in all job-related actions.
Leadership has demonstrated success as an entrepreneurial high energy driven hands-on leader. Possess expertise in selecting training developing coaching mentoring and retaining a highly motivated workforce.
Organization & Time Management able to plan schedule and organize tasks related to the job to achieve goals within or ahead of established time frames.
Problem Solving proven skills in identifying issues determining their cause developing creative solutions and following through with implementing resolutions.
Team Orientation & Interpersonal highly motivated team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.
Relationship Management able to personally provide high level of interactive service to others building relationships and addressing identified needs.
Results Orientation proven ability to set and exceed established targets.
Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs.
Detail Oriented - Proven accuracy and attention to detail.
Multi-task - Ability to expeditiously organize coordinate manage prioritize and perform multiple tasks simultaneously to swiftly assess a situation determine a logical course of action and apply the appropriate response.
If you are a retiree of the Florida Retirement System (FRS) please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled suspended or deemed ineligible depending upon the date of your retirement.
Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in denied the benefits of or subject to discrimination in any college program or activity based on: their race ethnicity national origin color religion age disability sex pregnancy status gender identity sexual orientation marital status genetic information political opinions or affiliations or veteran status. This commitment applies to employees volunteers students and to the extent possible to third parties applicants for admission applicants for employment and the general public. regarding non-discrimination policies or concerns about discrimination or harassment including concerns about sexual harassment or sexual violence under Title IX should be directed to:
Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions. Preference will be given to eligible veterans and spouses of veterans.
Required Experience:
IC
Employment Type
Full-Time
