Administrative Assistant
Administrative Assistant
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Job Description
Company:
Oliver WymanDescription:
About Oliver Wyman
Oliver Wyman is a global leader in management consulting. With offices in 60 cities across 29 countries Oliver Wyman combines deep industry knowledge with specialized expertise in strategy operations risk management and organization transformation. Our 5000 professionals help clients optimize their business improve their operations and risk profile and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wymans thought leadership is evident in our agenda-setting books white papers research reports and articles in the business press. Our clients are the CEOs and executive teams of the top Global 1000 companies.
Visit our website for more details about Oliver Wyman:
Job Overview:
The Team Assistant/Administrative Assistant is responsible for supporting Principals including but not limited to calendar management travel logistics & administration.
Key Responsibilities:
Calendar Management & Travel Arrangement
- Maintain diaries for Oliver Wyman Principals and other key stakeholders scheduling internal and external meetings communicating with clients and internal Partners Consultants and Support Professional colleagues
- Coordinate complex travel including booking flights cars rail tickets hotels etc. Support visa applications when required.
- Develop understanding of Principal and key stakeholders scheduling and travel preferences. Coordinate travel efficiently by grouping client meetings where possible
Business Development
- Maintain and update current list of contacts and business activities in CRM database
- Track and maintain sales activity/pipeline working with Executive Assistants
- Execute requested follow-up calls for client mailings/marketing events
Daily Administration
- Manage documents: printing & binding in local office when requested
- Preparation of timesheets for each assigned Principal or key stakeholder
- Expense support using iExpense
Team Support
- Provide coverage for EAs who are out of the office to ensure seamless support to Partners
- Support broader office activities when required helping with Happy Hours or other social activities as needed
Experience Required
- 2-3 years of experience in a similar role
- Experience in financial services management consultancy or any professional services environment is a plus.
Technical Skills
- Fluency in English (written and verbal) required
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint) and Outlook
- Excellent CRM knowledge is advantageous
Skills and Attributes:
- Strong organizational skills with demonstrated ability to prioritize and multi-task in a fast-paced environment with focus on client impact
- Excellent communicator able to deal effectively with people at all levels across a multicultural environment.
- Good judgement with an ownership mentality
- Empathetic courteous positive demeanor
- Resourceful and proactive
- Strong problem-solving and time management skills
- Ability to work collaboratively and adapt to changing priorities
Employment Type
Full-Time
