PMO Analyst and Systems Manager

The PMO Analyst and Systems Managerplays a key role in supporting cross-functional projects and operational initiatives across Touro University California. This position is responsible for managing project timelines documentation systems and stakeholder communications. The role also serves as the Smartsheet Administrator for the campus ensuring accurate reporting and data integrity across multiple departments.

• Work closely with stakeholders to define project scope establish dependencies and ensure alignment on project goals schedule and budget. Address and resolve misunderstandings
  to maintain project progress.
• Develop and maintain project scoping documents and regularly update both internal and external
  stakeholders with project progress. Create periodic reports on project status and updates for leadership and other stakeholders. Timeline schedule and project scope management.
• Participate in selecting project consultants contractors and suppliers. Monitor project timelines and
  budget adherence.
• Write edit and proofread technical documentation including policies procedures work instructions reports and presentations ensuring accuracy clarity and adherence to style guides. Create templates for departmental and inter-departmental use according to university standards and guidelines. Train departments on policies and procedures.
• Design build and maintain Smartsheet assets: workspaces sheets reports and dashboards for multiple departments to ensure project timelines data and metrics are reported accurately to leadership teams.
• Technology and data systems lead for the PMO department and Smartsheet Administrator for the TUC campus. Maintain all Smartsheet user roles and accounts. Negotiate pricing and account management for the TUC campus.
• Train departments on Smartsheet and meet regularly with project managers to update project tasks and timelines. Troubleshoot any technical issues in Smartsheet for the PMO department and other departments under the CEO.
• Meeting management to include agendas meeting minutes action items and task follow-ups with attendees.
• Procurement management in Banner. Capital Projects Budget Request process management and data collection.
• Audit documentation management in Box and SharePoint.
• Additional duties may include other project management office activities as needed.

• Bachelors degree in Business Administration Project Management or
  a related Management certification from the Project Management Institute preferred.
• Proven project management experience ideally in an academic or
  higher education environment with strong vendor management skills.
• Expertise in project management software such as Microsoft Project
  Smartsheet Asana or Trello along with strong Microsoft Office/365 Suite skills.
• Skilled in strategic planning and change management with a results-driven approach to achieving project objectives.
• Demonstrated organizational abilities effective communication and
  interpersonal skills to foster collaborative relationships with
  stakeholders.
• These qualifications support the roles focus on project planning
  stakeholder engagement and efficient management of project timelines and
  resources.

CORE COMPETENCIES: identify the behavior an employee is expected to demonstrate.

• Expertise in project management software such as Microsoft Project
  Smartsheet Asana or Trello along with strong Microsoft Office/365 Suite skills.