Opportunities: Office Manager (2 Opportunities)
Opportunities: Office Manager (2 Opportunities)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Competition # :46794
Department:Emergency Management
Location:DARTMOUTH
Type of Employment:Permanent
Union Status: Exclusion - Non Union - NSPG
Closing Date:28-Aug-25(Applications are accepted until 11:59 PM Atlantic Time)
About Us
Provincial Incident Management & 911 Branch is dedicated to ensuring the safety and resilience of our province by:
- Rapidly responding to emergencies and coordinating resources
- Setting standards in the provincial emergency management program for training and exercising
- Effectively managing incidents to minimize impact and restore normalcy as quickly as possible.
- Management of the emergency 911 system.
The Regional Operations and Infrastructure Branch
The Regional Operations and Infrastructure Branch enhances the safety and resilience of our Province by:
- Strengthening critical communications infrastructure through the establishment and oversight of the Public Safety Field Communications Agencys mission is to create a Centre of Excellence in the delivery of public safety communications dispatch and related technologies across Nova Scotia and Atlantic Canada
- Establishing and maintaining Regional Emergency Operations Centres (REOCs) in 6 regions in Nova REOCs provide leadership in building regional emergency operations networks; ensuring collaborative efforts around emergency planning training and exercising and developing regional plans for equipment and stores to support emergency response
- Coordinating response to regional emergencies
- Strengthening local and regional emergency preparedness through outreach and education to Nova Scotians at community events schools organizations and through information sessions
- Fostering strong collaboration communication and emergency management planning with regional partners including the development and coordination of regional Nova Scotia Guard networks
- Providing information to the Provincial Coordination Centre and the 24/7 Watch Desk staff to ensure real-time situational awareness coordination and support during emergencies and actioning critical information received from the Provincial Coordination Centre in the regions
About Our Opportunity
The Department currently hastwo opportunities available- the Office Manager will support the management teams of either the Provincial Incident Management & 911 branch or the Regional Operations and Infrastructure branch and will perform a wide range of complex officer manager and admin support duties of a confidential nature that require good judgment and attention to detail.
The successful candidate will work under minimal direction and have a very good knowledge of office practices and procedures and a comprehensive knowledge of departmental functions.
Primary Accountabilities
The Office Manager provides office management support for the branch and reports to the Executive Director. Some key responsibilities include:
- Manages calendar appointments and assesses issues gauging urgency and reviewing priorities and previous commitments to address scheduling conflicts.
- Manages FOIPOP requests and records management requirements.
- Manages correspondence formatting routing and approvals.
- Facilitates scheduling of interviews and onboarding of new staff for the management team.
- Coordinates deputy and ministerial sign-off and approval of expenditures and authorizes purchase of office supplies and related expenditures.
- Processes invoices tracks payments and monitors forecast documents.
- Supports staff in completing some procurement processes through FlexTrack and Ariba.
- Provides backup to the other officer manager positions and the Minister/DM office as required.
- Supports the operations of the department during emergencies in office or in the field.
Qualifications and Experience
A completed one-year business course and a minimum of four (4) years of related experience if office management is required or an equivalent combination of training and experience may be acceptable.
As an officer manager youmust possess the following:
- Demonstrated experience as a senior administration professional
- Demonstrated experience that shows significant attention to detail
- Demonstrated experience in accounts payable and budget forecasting
- Demonstrated experience in dealing with confidential information in a government setting
- Excellent verbal and written communication and persuasion skills
The following will be considered an asset:
- Experience that demonstrates an exceptional ability to multi-task and manage complex projects
- Experience that shows an ability to use tact and sound judgment when dealing with a difficult person or situation
We will assess the above qualifications and competencies using one or more of the following tools: written examination standardized tests oral presentations interview(s) and reference checks.
Equivalency
An equivalent combination of training education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their experience and training include but are not limited to:
- Minimum of 5 years of professional administration experience
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application
Benefits
Based on the employment status the Government of Nova Scotia offers its employees a wide range of benefits such as aDefined Benefit Pension Plan Health Dental Life Insurance General illness Short and Long Term Disability Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings click here:Benefits for government employees.
Working Conditions
- Normal work week is 35 hours/week 7 hours/day
- May be required to work overtime on occasion
Additional Information
Two (2) Opportunities are available:
- The position for the Provincial Incident & 911 branch is a permanent opportunity. Located at 33 Acadia Street in Dartmouth.
- The position for Regional Ops and Infrastructure branch is a term with an anticipated end date of April 30 2026. Located at 780 Windmill Road in Dartmouth. The appointment status (term temporary or casual) is dependent on the start date of the successful candidate.
What We Offer
- Career development where you have access to career guidance tools resources and ongoing training for every stage of your career
- Engaging workplace: our employees feel valued respected connected and tuned in we have forward-thinking policies and strategies
- Countless career paths
Pay Grade: EC 06
Salary Range: $2122.91- $2653.63Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative at all job levels of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Indigenous People African Nova Scotians and Other Racially Visible Persons Persons with Disabilities and Womenin occupations or positions where they are under-represented. If you are a member of one of these equity groups you are encouraged to self-identify on your electronic application.
Accommodation Statement:
We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights you require an accommodation throughout the recruitment process please contact us at
Current government employees may access this posting through the link below:
PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials the results of which must be satisfactory to the employer. We thank all applicants for the interest however only those selected for an interview will be contacted. All questions and concernsmay be directed to
Required Experience:
IC
Employment Type
Full-Time
