Administrative Assistant to Principal of Early Childhood Education

Englewood Schools

Posted on : 22-08-2025

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1 Vacancy

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Job Location

Denver, CO - USA

Hourly Salary

$ 21 - 24

Vacancy

1 Vacancy

Posted on : 22-08-2025

Job Description

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
8/21/2025

Location:
Early Childhood Education at Maddox

Date Available:
ASAP

Closing Date:
See Posting

EFFECTIVE: 2025/2026
4 hrs/day
204 days/year
Hourly Non-exempt
Benefits Eligible: Yes

POSITION SUMMARY:
This role provides administrative and secretarial support to the Principal Director and the school ensuring smooth daily operations. Key responsibilities include data entry recordkeeping database management online registration inventory control purchasing billing financial reporting and subscription renewals. The position also involves scheduling meetings maintaining calendars answering and routing phone calls preparing correspondence analyzing reports organizing and managing files and handling incoming and outgoing the role may require assisting with translation and communication using second language skills. A strong emphasis is placed on fostering positive relationships and effective communication with students families staff and the broader community.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Deliver high-quality customer service to students staff families and visitors.
Maintain and manage student records including registration schedules withdrawals referrals letters and other required documentation.
Manage employee records including absences leave requests evaluations observations and changes in status or position.
Process purchase requests invoices timesheets mileage reports and work orders using designated online systems.
Oversee and reconcile all school-related accounts.
Monitor and provide support for online student registration processes.
Assist with substitute scheduling and management through the appropriate online platform.
Provide guidance troubleshooting and basic training on office equipment and software systems.
Organize and maintain physical and digital files records and subscriptions.
Design and maintain spreadsheets forms newsletters bulletins agendas and other documents as needed.
Answer phone calls and direct inquiries appropriately.
Coordinate and schedule school events meetings trainings activities and field trips.
Generate and distribute reports upon request or as required.
Sort process and distribute incoming and outgoing mail.
Maintain and update calendars for the school and administrative team.
Order supplies and manage inventory levels to ensure availability of necessary materials.
Provide support to the Health Assistant as needed.
Actively participate in mandatory training sessions and professional development opportunities.
Foster positive relationships with students staff and parents to encourage open communication and early resolution of issues.
Apply acquired knowledge and skills to enhance and support operational systems and workflows.
Perform additional duties as assigned or required in support of school operations.

SUPERVISION/TECHNICAL RESPONSIBILITIES:
Provide assistance with interviews training new hires assigning and directing work providing performance feedback addressing complaints and resolving problems.

BUDGET AND/OR RESOURCE RESPONSIBILITIES:
Maintain accurate recordkeeping.

The education/training/experience license/certification general expectations physicaldemands and work environment factors described below are representative of thosethat must be met by an employee to successfully perform the essential functions of thisjob. Reasonable accommodations may be made to enable individuals with disabilities toperform the essential functions.

EDUCATION/TRAINING/EXPERIENCE:
High school graduate or equivalent.
Bachelors degree (preferred).
Bilingual (preferred).
Three (3) years job related experience (preferred).
English fluency will be determined through the interview process.

LICENSES OR CERTIFICATIONS:
Valid Colorado Drivers License.
Current CPR and First Aid (preferred or willing to obtain upon employment).

GENERAL EXPECTATIONS:

Demonstrates flexibility and adaptability in response to change.
Possesses computer and technology skills (including the Google Suite)
Effectively works with students from diverse backgrounds and abilities.
Collaborates well with supervisors and co-workers.
Capable of understanding and following both complex oral and written instructions.
Able to perform duties independently with minimal supervision.
Communicates effectively with the School District community.
Skilled in analysis instruction negotiation coordination communication problem-solving and interpersonal interactions.
Proficient in comparing computing synthesizing and evaluating information.
Meets attendance standards and works the necessary hours to fulfill essential responsibilities.
Maintains confidentiality.
Upholds a generally positive attitude.
Complies with all District policies and procedures.
Adheres to federal and state laws regulations and policies.

ESSENTIAL PHYSICAL REQUIREMENTS:
Frequent lifting 5 (five) to 10 (ten) pounds.
Occasional lifting of up to fifty (50) pounds.
Frequent sitting bending walking and standing.
Occasional stooping kneeling squatting and reaching.

WORK ENVIRONMENT:
The noise level in the work environment is usually quiet.
Mostly clean and comfortable.

REPORTS TO:
Principal or designee.

LOCATION:
Bishop Elementary School

COMPENSATION:
Hour rate $21.89 - $24.76 per hour depending on education and prior related experience.

BENEFITS:
At Englewood Schools we provide a comprehensive benefits package designed to enhance employee well-being and satisfaction. Our offerings include Paid Time Off (PTO) medical dental and vision insurance and pre-tax savings options through Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) with monthly District contributions for HSA. The costs for short and long-term disability programs are 100% covered which provide financial protection in the event of illness or injury. Our Employee Assistance Program (EAP) provides counseling and support services and our wellness programs are designed to promote a healthy lifestyle.

In addition to these benefits we offer a comprehensive retirement plan through the Colorado Public Employees Retirement Association (PERA) as well as additional retirement savings options including 401(k) 403(b) and 457(b) plans. Optional voluntary plans are also available for life insurance accidental death and dismemberment (AD&D) critical illness cancer and accidents offering additional layers of security.

For more details about benefits at Englewood Schools please refer to the Benefit Guide available on the Districts website.

ADDITIONAL INFORMATION:
New hires or rehires will be responsible for the fingerprint processing fee required for background checks through the Colorado Bureau of Investigation.

CLOSING DATE:
This position will close 5 days from the date of the posting or once the vacancy has been filled.

APPLICATION INSTRUCTIONS:
All interested and qualified applicants must complete an online application. Incomplete applications and resumes received in lieu of applications will not be considered. Selected applicants will be contacted for an interview.

This job description is not intended to create any express or implied contract of employment or expectancy of continued employment for any definite term.

In compliance with Titles VI & VII of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 Section 504 of the Rehabilitation Act of 1973 the Age Discrimination in Employment Act of 1967 the Americans with Disabilities Act the Genetic Information Nondiscrimination Act of 2008 and Colorado law Englewood Schools does not unlawfully discriminate against otherwise qualified students employees applicants for employment or members of the public on the basis of disability race creed color sex sexual orientation marital status gender identity gender expression religion national origin ancestry family composition or need for special education services. Discrimination against employees and applicants for employment based on age genetic information and conditions related to pregnancy or childbirth is also prohibited in accordance with state and/or federal law. Harassment if it rises to the level described in state law is a prohibited form of discrimination. To review Title IX policies and procedures pleaseclick here.Inquiries or complaints may be referred toDr. Rana Razzaque Director of Opportunity Access & Inclusion and Title IX Coordinator 4101 S. Bannock St. Englewood CO 80110 or may be filed directly with the Office for Civil Rights U.S. Department of Education 1244 North Speer Blvd. Suite 310 Denver CO 80204. Complaints regarding violations of Title VII (employment) and the ADEA (prohibiting age discrimination in employment) may be filed directly with the Federal Office of Equal Employment Opportunity Commission 950 17th St. Suite 300 Denver CO 80202 or the Colorado Civil Rights Commission 1560 Broadway Suite 825 Denver CO 80202.

Required Experience:

Staff IC

Employment Type

Hourly

Company Industry

Key Skills

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About Company

Englewood Schools

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Administrative Assistant to Principal of Early Childhood Education

Englewood Schools

Job Description

Employment Type

Company Industry

Key Skills

About Company

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