Legal Secretary
Legal Secretary
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$ 3336 - 4727
1 Vacancy
Job Description
PLEASE NOTE: Salary is dependent on experience. Yamhill County typically hires between steps 1-4
Legal Secretary- Senior Office SpecialistYamhill County has oneregular full-time positions for a Legal Secretary (SOS). The Legal Secretary performs advanced secretarial duties to direct and participate in administrative support of workflow within the District Attorneys office. This may include preparation of Legal documents. Performs a full range of general and advanced secretarial tasks Must be able to exercise considerable independent judgment in carrying out general and or specialized duties. Performs tasks of a more complex nature than other Office Specialists I and II.
SUPERVISION RECEIVED:
Works under the direct supervision of the Office Manager and Chief Deputy District Attorney.
SUPERVISION EXERCISED:
Supervision is not a responsibility of this class.
DUTIES AND RESPONSIBILITIES INCLUDE ESSENTIAL FUNCTIONS OF POSITIONS ASSIGNED TO THIS CLASSIFICATION. DEPENDING ON ASSIGNMENT THE EMPLOYEE MAY PERFORM A COMBINATION OF SOME OR ALL OF THE FOLLOWING DUTIES:
Greets the general public in person and on the telephoneo Assists at the reception desk as needed. Often takes call from the public or other parties regarding related cases e.g. attorneys victims and officers.
Performs computer input & related researcho Uses and updates electronic case management systems (PBK).o Composes correspondence as needed.o Prepares some statistical reports as required.o Files appropriate legal documents with the courts and in office files on a daily basis. This includes e-filing.o Obtains Criminal Histories using LEDS.o Obtains certified copies of documents from other jurisdictions and government agencies.
Performs Direct Support to Assigned Deputy District Attorneyo Completes required data entry on criminal cases and independently assess next action to be taken.o Requests and ensures all reports and paper or digital evidence are obtained and discovery is provided to appropriate parties in a timely manner and invoicedappropriately.
o Requests reports and records from agencies or providers.o Ensures physical files are assembled when required or requested and closes electronic and physical files.o Issues subpoenas and follow up on service.o Calls witnesses officers and parties regarding trial status including calling off subpoenas.o Completes daily filing as required.o Other duties as assigned by a supervisor.Employees must be able to perform the essential functions of this classification with or without accommodation.
The Benefits
Yamhill County offers generous employee benefits:
- 15 paid holidays per year.
- 19.5 days of Flexible Earned Time (FET) accrual in the first year (based on an 8-hr day).
- PERS (Public Employee Retirement System) - 100% employer funded contributions.
- Full health benefit offerings with employee premiums starting as low as $70.13/month for PPO and $0 monthly for HMO for 2025 to2026 plan year. *
- Qualifying employer for public service student loan forgiveness.
*Subject to the AFCSME Collective Bargaining Agreement (7/1/2023 6/30/2026).
Our CommunityYamhill County has approximately 109000 residents and is a very desirable place to live in the heart of the Willamette Valley wine country. Yamhill County is home to Linfield University and Chemeketa Community College in McMinnville and George Fox University and Portland Community College in Newberg. Yamhill County is centrally located in the Willamette Valley within proximity to the Oregon Coast the Portland and Salem metropolitan areas and the Oregon Cascade Mountains. Wide varieties of indoor and outdoor recreation opportunities are available. We have the benefits appeal and superior quality of life found in a small-town community while enjoying active social and cultural lifestyles found in larger metropolitan areas.
Required Information
Under the provisions of the Immigration Reform and Control Act of 1986 any person hired or rehired is required to provide evidence of identity and eligibility for employment. Yamhill County does not offer VISA sponsorships. The County verifies the valid work authorization of each employee using Form I-9 and the E-Verify Program.
Yamhill County is an Equal Employment Opportunity Employer and values diversity.
All qualified applicants are encouraged to apply. Applicants are considered for employment based on their qualifications without regard to race religion gender sexual orientation national origin age marital or veteran status medical condition or disability or any other factor prohibited by law or regulation. Veterans are encouraged to apply. Do not include information or photos that would identify those personal traits. Documents included with this identifying information will be removed from the application packet.
Some positions require a criminal history check and a review of driving record. All County positions require regular prompt and consistent attendance.
Accommodation Under the Americans With Disabilities Act
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources at or via email at .
Veterans Preference
Under Oregon law ORS 408.225-408.238 veterans who meet the minimum qualifications for a position may be eligible for hiring preference. If you think you may qualify a Veterans Hiring Preference Form MUST be completed and submitted with the application along with other supporting documentation. For the form and information for this process please click here. (Download PDF reader)
If you need assistance with completing an application for employment or with obtaining a Veterans Hiring Preference Form please contact Human Resources at or via email at .
Knowledge Skills and Abilities
KNOWLEDGE OF:
Office procedures and alphabetical filing.
Confidentiality rules especially those specific to program area.
Appropriate Agency partners and community resources.
SKILL IN:
Organizing materials and documents.
Developing and maintaining professional relationships.
Communicating orally and in writing.
ABILITY TO:
Respond to general & specific questions regarding the District Attorneys Office inclusive of the ability to accurately provide information in reference to case status and refer to appropriate program partners.
Interact effectively with persons in difficult and stressful situations.
Maintain cooperative professional relationships with customers peers supervisors managers and the community in general.
Write concisely and perform administrative tasks including documenting via electronic systems.
Operate in the Microsoft Windows environment inclusive of using Excel database management and record keeping programs.
Attend work as scheduled and/or required.Minimum Experience and Training/Other Requirements
MINIMUM EXPERIENCE AND TRAINING:
High school diploma/GED and one year related clerical experience. Experience in a Legal Office is preferred.
OTHER REQUIREMENTS:
Ability to secure and maintain a drivers license valid in the state of Oregon or an acceptable alternative means of transportation. May be required to drive a County vehicle. Employees authorized to operate a private vehicle on County business are required to carry a valid drivers license and liability insurance minimums as outlined in ORS 806.070.
May be subject to successful completion of a background check.Work Environment/Physical Demands
The incumbent typically works in an office environment and uses a computer telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the workday.
The employee is regularly required to sit talk or hear; frequently required to use repetitive hand motion handle or feel and to stand walk reach bend or lift up to 20 pounds.
Contact with the public in office environments may risk exposure to irrational/hostile behavior contagious diseases or contact with domestic animals.
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees may be required to perform other related duties as assigned to ensure workload coverage. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description does NOT constitute an employment agreement between the employer and employee and is subject to change by the employer as the organizational needs and requirements of the job change.
The job specification requirements stated are representative of minimum levels of knowledge skills and abilities to perform this job successfully.Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may substitute for the above so that the employee will possess the abilities or aptitudes to perform each duty proficiently.
Employment Type
Full-Time
