Executive Administrator

At Hitachi Energy our purpose is advancing a sustainable energy future for all. We bring power to our homes schools hospitals and factories. Join us and work with fantastic people while learning and developing yourself on projects that have a real impact to our communities and society. Bring your passion bring your energy and be part of a global team that appreciates a simple truth: Diversity Collaboration Great Innovation

We are looking for a Executive Administrator to join our team in Dublin!

The opportunity

We are looking for an Executive Administrator for Ireland. You will become the right hand of the manager and provide executive support to maintain a high level of leadership a central and important part of our exciting projects within the team in Ireland and globally.

You willmanage communication between upper management and employees coordinating with internal and external executives on various projects & tasks and plan and orchestrate work to ensure the Managing Directors priorities are met organizational goals are achieved marketing and branding and best practices are upheld.

We offer you an exciting and dynamic role with close collaboration with customers partners other departments and teams at Hitachi Energy both locally and globally.

Your responsibilities

• Coordinate scheduling and extensive calendar management as well as the management of content and flow of information to senior executives.

• Arrange internal and external events including travel arrangements itineraries accommodation conferences and visiting speakers.

• Assist in the development and implementation of marketing and branding strategies.

• Debt chasing a list of clients who owe money to the company

• Issuing copy invoices and billing statements to clients and following up on these documents where appropriate

• Keeping track of all payment confirmations/remittances and checking the bank to ensure payment is received

• Communicating with customers regarding their outstanding balances and payment deadlines

• Collaborating with the sales and service departments to resolve billing disputes

• Providing excel reports to the AR BP for UK and IE of status on invoices monthly

• Reporting via dotted line to the Front Office Finance Manager for UK and IE on AR tasks

• Support the creation of marketing materials including brochures flyers and social media content.

• Help manage and update the companys website and social media profiles

• Manage professional and personal service support and scheduling for the Country Manager including agendas mail email calls travel arrangements client management and other company logistics.

• Organize team communications and plan events both internally and offsite.

• Provide administrative and management support such as meeting minutes preparation of presentations spreadsheet creation and maintenance of administration systems.

• Research compile verify and analyze information and prepare special reports presentations organization charts process maps correspondence etc.

• Coordinate meetings agendas minutes of meetings actions and follow-up.

Your background

• Experience as an Administrator or worked within administrative sales role or similar environments.

• Strong time-management skills and the ability to organize prioritize and coordinate multiple projects at once.

• Great written and verbal communication skills in English is .

• Proficiency in Microsoft Office and other office productivity tools with aptitude to learn new software and systems.

• Knowledge about and experience of working in our business systems for example Workday SAP HR Easy Procurement Fieldglass MyIS Teams events Visio is a plus

• Experience developing internal processes and filing systems is also a plus.

What We Offer

• Flexible working time

• Health care and wellness allowance

• Fantastic career possibilities within Hitachi Energy both within Ireland and globally

• Mentor to support you throughout onboard phase

• Various trainings and education supporting employee development

• Diversified company

• Supplementary compensation for parental leave
  
  

More About Us

Bring your very own sense of pride and purpose as you help us drive forward the Fourth Industrial Revolution creating a sustainable future for our planet an your career. Join Hitachi and harness the power of our diverse global network as you collaborate with and learn from our world-class teams.

Hitachi Energy complementary strengths we plan to form a new and stronger global leader in the power sector. Hitachi Energy will have more than 230 years of combined heritage and experience. Join us on this exciting journey.

Talent Partner Lauren Dolphin will answer your questions on the position.

Applications will be reviewed on an ongoing basis so dont delay apply today!