PA to Chief Technology & Data Officer (Maternity Cover)

Linklaters

Linklaters is a global law firm with 31 offices in 21 countries worldwide.

Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.

We look not only for brilliant minds but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative efficient agile entrepreneurial and responsible mind-set we aim to bring to every interaction.

Ours is an environment of outperformance. We achieve this not with targets and incentives but by fostering a positive supportive fair and open atmosphere.

We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias. This is vital to our ability to work as one team with a common goal.

The Role

As Personal Assistant to the Chief Technology & Data Officer you will provide high-level confidential administrative and project support to Linklaters global Technology & Data function.

This dynamic position involves managing complex diaries coordinating international communications and events and acting as a key liaison for stakeholders across multiple time zones. Your work will be central to enabling the leadership team to deliver on strategic priorities and fostering a collaborative inclusive culture across Linklaters global technology community. Adaptability sound judgement and a proactive approach are essential to success in this fast-paced environment.

• Provide agile confidential secretarial and executive support to the Chief Technology & Data Officer and other senior Technology leaders managing complex diaries priorities and communications.
• Act as a gatekeeper and liaison for high-priority correspondence using sound judgement to escalate issues and manage relationships with internal and external stakeholders.
• Own all aspects of meeting administration from agenda and document preparation to minute taking action tracking and post-meeting follow-up for Technology Leadership Team and department meetings.
• Arrange and coordinate domestic and international travel event bookings social engagements and associated logistics for Technology leadership.
• Prepare review and distribute sensitive business documents presentations and planning materials supporting both regular operations and special projects.
• Lead the organisation and support of Technology department onboarding in partnership with Recruitment and HR ensuring a smooth start for new joiners and acting as a first point of contact for people managers.
• Maintain top-level Technology department distribution lists and organigrams collaborating with People Managers and Team Leaders for updates.
• Partner with Strategic Sourcing to coordinate supplier engagement contract approval workflows business reviews and communications ensuring alignment with firm policies.
• Support Recruitment with scheduling document circulation interview logistics onboarding facilitation and reporting.
• Serve as a facilitator and active member of the Technology Social Committee and EDIT (Equality Diversity & Inclusion in Technology) group leading on departmental and inclusion initiatives across sites.
• Build strong relationships across the firm supporting senior management team PAs ExCom HR Recruitment and offering holiday and peak demand cover for other Business Team Assistants as needed.

About You

• Minimum five years practical experience as a Personal or Executive Assistant at senior level supporting C-suite or executive leadership in a complex fast-paced environment.
• Track record of managing and prioritising demanding confidential workloads for multiple senior stakeholders.
• Excellent organisation skills with a strong eye for detail and the ability to take initiative work independently and remain composed under pressure.
• Confident written and verbal communicator able to represent the executive function to all levels internally and externally.
• Strong client service ethos proactive adaptable flexible and always responsive to changing needs.
• Proven administrative diary management and logistical coordination skills including multi-time zone scheduling virtual meeting set-up and extensive travel arrangements.
• Advanced user of Microsoft Office Outlook Word PowerPoint and Excel and comfortable with wider IT systems; interested in new technologies and ways of working.
• Experience supporting recruitment administration including interview and onboarding logistics and collaborating with HR teams.
• Understanding of business drivers and time-sensitive project priorities with commercial awareness.
• Acts with professionalism integrity and discretion demonstrating sound judgement and strong appreciation of confidentiality.
• Positive can do attitude resilient and able to adapt to shifting priorities tight deadlines or periods of major change.
• Professional inclusive and relationship-driven. Able to build rapport across all levels and cultures championing firm values including diversity and inclusion.
• Team player willing to provide support to colleagues across the firm including during periods of absence and peak demand.
• Secretarial qualification and/or degree preferred.

Our Benefits

This role is based at the Linklaters London office with a hybrid working model available.

Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution youll be making to our success. These include:

Health & Wellbeing:

• Private Medical Insurance
• Free in-house fitness centre and subsidised health club memberships
• Free onsite GP service and periodic health assessments

Finance:

• Pension and flexible savings options
• Income protection and life assurance
• Mortgage advice and will-writing services

Family & Lifestyle:

• Electric car and cycle to work schemes
• Emergency family care
• Additional holiday/birthday leave
• Maternity/paternity/shared parental leave
• Travel insurance and season ticket loan
• Option to join sports and social clubs as well as our employee networks groups (such as our Gender Equality Network With Pride or Social Mobility Networks)

Technical Skills

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of and requirements for the performance of this job. As such the role may also include the undertaking of additional tasks as required.