Investment Operations Contract Manager Analyst - Senior Analyst
Investment Operations Contract Manager Analyst - Senior Analyst
Posted on :
21-08-2025
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1 Vacancy
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Job Description
Location:
1900 Aldrich Street
Austin Texas 78723
United States
1900 Aldrich Street
Austin Texas 78723
United States
Investment Operations Contract Manager Analyst - Senior Analyst
WHO WE ARE:
With the Investment Management Division (IMD) you will be joining a diverse group of achievers who celebrate the unique value individuals bring to support our shared cause: earning trust and contributing to the financial future of 2 million public education employees and retirees throughout Texas.
Navigating the current market environment takes innovation and were passionate about stewarding the right investments to make an impact both in the lives of our members and all Texans. We invite you to partner with the best financial minds in the business to manage a global portfolio of over $200 billion in public and private investments. Our success starts with you.
The Investment Operations Contract Analyst Senior Analyst participates in the execution and administration of investment management division contracts by defining requirements developing scopes identifying contract risks and monitoring and managing the contract after execution including vendor issues and assessments. The incumbent will assist with and plan design coordinate implement and administer contracts invoices contract renewals and reporting and participate in annual procurement planning. This position will proactively work with IMD Budget & Accounting Procurement & Contracts (P&C) and Legal & Compliance (L&C). This position reports to an Investment Operations Manager.
WHAT WILL YOU DO:
Investment Operations Contract Analyst
Contracting Process
Participates in contracting process for IMD with Procurement & Contracts and Legal & Compliance and the relevant IMD Business Unit(s).
Works with IMD business units to identify the need for new services or renewal of existing service.
In collaboration with P&C assists with and prepares statement of work business requirements and evaluation criteria for solicitations.
In collaboration with P&C assists with and completes contract risk assessments to identify and manage risks in the early stages of procurement including vendor success compliance issues cost quality or delivery issues. Follows a mitigation plan when risks are identified to eliminate or reduce the risk.
Participates in procurement kick-off meetings including all business units involved to coordinate resources and discuss requirements for procuring the contract.
Ensures appropriate subject matter representation on evaluation committees established to evaluate bid responses.
Provides assistance to contract agency staff on eligibility policy documentation and billing procedures.
Monitors the procurement and contracting process to ensure that contractors are fairly and objectively selected.
Assists with and negotiates contract terms conditions specifications and provisions in accordance with applicable procurement law and the agencys best interests.
Contract Monitoring
Assesses each contract to determine whether enhanced contract monitoring is needed.
Monitors contract performance including assistance with developing and tracking key metrics.
Monitors vendor performance to ensure compliance with all contractual obligations and identifies any developing problems or issues. Reviews the results of monitoring efforts to ensure corrective actions have been taken identifies common problem areas that might require training and improves contract requirements for future contracts.
Assists with preparation to discuss contractor performance evaluations with the contractor and/or departmental liaison to explain performance evaluations and obtain feedback and reporting and resolving complex contractual issues.
Assists with and identifies and resolves contract performance issues and disputes with vendors following the dispute resolution process defined by each contract. Engages P&C and L&C as needed for support.
Ensures invoices for contracts are issued in compliance with contract terms
Reconciles assigned contracts with the IMD procurement plan and tracks expiration deadlines. Consults with P&C to determine whether the contract will be renewed extended re-procured or allowed to expire before the procurement lead times required for a new solicitation.
Notifies and works with P&C to implement contract changes.
Performs contract close-out procedures. Confirms the contracted deliverables have been received and approved and the final invoice has been received.
Participates in internal and external audits researches and reconciles audit exceptions and recommends solutions.
Reporting Analysis & Data Management
Maintains contract budget and files. Completes required procurement forms and contract file documents.
Manages users of services (add named users deletes users that no longer need service).
Verifies invoices comply with contract terms. Processes invoices and obtains Contract Sponsor approvals.
Prepares reports for IMD management regarding contract administration plans operations activities achievements current/upcoming procurement activity and related issues.
Maintains and uploads contract documents to the procurement system after contract execution including deliverables and contract monitoring documentation. Ensures appropriate documentation is maintained in the contract file and retained according to the TRS retention schedule.
Identifies documents responsive to a legal hold notice and retains documents per L&C guidance until the legal hold notice is withdrawn.
Provides subject matter expertise and guidance to IMD business units related to contracts and procurement.
Assists with the development of annual procurement plan for contracts assigned.
Assists IMD management with budget planning for upcoming contract and purchasing activity.
Upon receipt of a program notice provides documents responsive to Public Information Act requests to L&C. Works with L&C to clarify requests and review documents as needed.
Develops and provides training on contract management and procurement.
Performs related work as assigned.
Investment Operations Contract Senior Analyst
Contracting Process
Participates in contracting process for IMD with Procurement & Contracts and Legal & Compliance and the relevant IMD Business Unit(s).
Works with IMD business units to identify the need for new services or renewal of existing service.
In collaboration with P&C assists with and prepares statement of work business requirements and evaluation criteria for solicitations.
In collaboration with P&C conducts and advises on comprehensive contract risk assessments identifying and mitigating risks related to vendor performance compliance cost quality and delivery. Implements and monitors mitigation strategies to safeguard organizational interests.
Participates in and/or facilitates procurement kick-off meetings including all business units involved to coordinate resources and discuss requirements for procuring the contract.
Ensures appropriate subject matter representation on evaluation committees established to evaluate bid responses.
Provides assistance to contract agency staff on eligibility policy documentation and billing procedures.
Monitors the procurement and contracting process to ensure that contractors are fairly and objectively selected.
Negotiates contract terms conditions specifications and provisions in accordance with applicable procurement law and the agencys best interests.
Contract Monitoring
Assesses each contract to determine whether enhanced contract monitoring is needed.
Monitors contract performance including assistance with developing and tracking key metrics.
Monitors vendor performance to ensure compliance with all contractual obligations and identifies any developing problems or issues. Reviews the results of monitoring efforts to ensure corrective actions have been taken identifies common problem areas that might require training and improves contract requirements for future contracts.
Prepares items to discuss contractor performance evaluations with the contractor and/or departmental liaison to explain performance evaluations and obtain feedback and reporting and resolving complex contractual issues.
Identifies and resolves contract performance issues and disputes with vendors following the dispute resolution process defined by each contract. Engages P&C and L&C as needed for support.
Ensures invoices for contracts are issued in compliance with contract terms
Reconciles assigned contracts with the IMD procurement plan and tracks expiration deadlines. Consults with P&C to determine whether the contract will be renewed extended re-procured or allowed to expire before the procurement lead times required for a new solicitation.
Notifies and works with P&C to implement contract changes.
Performs contract close-out procedures. Confirms the contracted deliverables have been received and approved and the final invoice has been received.
Participates in internal and external audits researches and reconciles audit exceptions and recommends solutions.
Reporting Analysis & Data Management
Maintains contract budget and files. Completes required procurement forms and contract file documents.
Manages service access across business units ensuring appropriate user provisioning and deactivation.
Reviews and approves invoices for accuracy and alignment with contract terms coordinating with Contract Sponsors and Finance.
Prepares reports for IMD management regarding contract administration plans operations activities achievements current/upcoming procurement activity and related issues.
Maintains and uploads contract documents to the procurement system after contract execution including deliverables and contract monitoring documentation. Ensures appropriate documentation is maintained in the contract file and retained according to the TRS retention schedule.
Identifies documents responsive to a legal hold notice and retains documents per L&C guidance until the legal hold notice is withdrawn.
Provides subject matter expertise and guidance to IMD business units related to contracts and procurement.
Assists with the development of annual procurement plan for contracts assigned.
Assists IMD management with budget planning for upcoming contract and purchasing activity.
Coordinates responses to Public Information Act requests working closely with L&C to ensure accurate and timely disclosures.
Develops and provides training on contract management and procurement.
Performs related work as assigned.
WHAT WILL YOU BRING
Required Education
Bachelors degree from an accredited college or university in business administration finance accounting supply chain management public administration or a closely related field.
High school diploma or equivalent and additional full-time experience in contract management supply chain management purchasing or related experience may be substituted on an equivalent year-for-year basis.
Required Experience (Investment Operations Contract Analyst)
Four (4) years of full-time directly related progressively responsible experience in contract management supply chain management purchasing or related experience.
Required Experience (Investment Operations Contract Senior Analyst)
Six (6) years of full-time directly related progressively responsible experience in contract management supply chain management purchasing or related experience.
Two (2) years of full-time directly related progressively responsible experience in contract management managing large and complex contracts.
A masters degree or doctoral degree in a closely related field may be substituted on an equivalent year-for-year basis.
Required Registration Certification or Licensure
Certified Texas Contract Manager (CTCM) or must be obtained within twelve months of employment if not already certified.
Preferred Qualifications
Certification as a Certified Texas Procurement Manager (CTPM) or Certified Texas Contract Developer (CTCD)
One (1) year of full-time experience with a State of Texas government entity negotiating contracts. (Investment Operations Contract Analyst)
Two (2) years of full-time directly related progressively responsible experience with a State of Texas government entity negotiating contracts. (Investment Operations Contract Senior Analyst)
Knowledge Skills and Abilities (Investment Operations Contract Analyst)
Knowledge of:
State procurement and contract management requirements regulations and best practices; of negotiating contracts; of developing contracts; of business administration and accounting principles and practices; and of policies and procedures of contract management.
Contract management.
Procurement process.
Solicitations.
Negotiation strategies.
Skills in:
Writing contract specifications deliverables and terms and conditions.
Negotiating contract terms and requirements balancing departmental and provider requirements and resolving related issues.
Evaluating contracts and contractor performance and recommending future actions.
Developing contracts.
Problem resolution.
Using a computer in a Windows environment with MS Office word processing spreadsheet and database systems; report writing; and other business software.
Effective verbal and written communication of complex procurement policy and procedure to people of varying backgrounds including skill in presenting analysis and recommendations.
Ability to:
Exercise sound judgement in making critical decisions.
Organize and coordinate work assignments to effectively meet frequent and/or multiple deadlines handle multiple tasks simultaneously and manage conflicting priorities and demands.
Analyze problems and devise effective solutions.
Knowledge Skills and Abilities (Investment Operations Contract Senior Analyst)
Knowledge of:
State procurement regulations contract management requirements and best practices
Advanced contract management principles and lifecycle oversight
Strategic procurement processes and compliance standards
Solicitation development evaluation and risk assessment
Negotiation strategies for complex contracts and vendor relationships
Skills in:
Drafting complex contract specifications deliverables and terms and conditions
Negotiating contract terms to balance organizational and vendor needs and resolving high-level issues
Evaluating contract performance and recommending strategic actions
Developing contracts aligned with organizational goals and compliance standards
Resolving complex procurement and contract-related problems
Using business software tools including MS Office and reporting systems for contract and procurement management
Communicating complex procurement policies and recommendations effectively across diverse audiences
Ability to:
Exercise sound judgement in making critical decisions.
Organize and coordinate work assignments to effectively meet frequent and/or multiple deadlines handle multiple tasks simultaneously and manage conflicting priorities and demands.
Analyze problems and devise effective solutions.
Establish and maintain harmonious working relationships with co-workers agency staff and external contacts and to work effectively in a professional team environment.
Military Occupational Specialty (MOS) Codes:
Veterans Reservists or Guardsmen with experience in the Military Occupational Specialty ( ) along with the minimum qualifications listed above may meet the minimum requirements and are highly encouraged to apply. Please contact Talent Acquisition at with questions or for additional information.
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Required Experience:
Manager
Employment Type
Contract
Key Skills
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