Administrative Assistant
Administrative Assistant
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Job Description
Shangri-La Group
Headquartered in Hong Kong SAR the Shangri-La Group has grown from a single hotel business to a diverse and integrated global portfolio comprising quality real estate and investment properties wellness and lifestyle facilities. Today the Group owns operates and manages 100 hotels under our family of four brands: Shangri-La Kerry Hotels JEN by Shangri-La and Traders.
We are part of Kuok Group one of Asias most dynamic multinational conglomerates and a leader in properties logistics agribusiness maritime and hospitality. From our strong base in Asia we have expanded into key gateway cities and markets around the world. Our properties sit on some of the worlds most prestigious addresses and exotic destinations. Through the environments we have created we enable people to come together to live work play eat and rest well.
We are looking for an Administrative Assistant to join our Human Resources team at the Headquarter Office in Hong Kong.
As an Administrative Assistant we will rely on you to:
- Assist in the creation and maintenance of employee electronic and paper personal files ensuring all pertinent information is included.
- Manage all administrative matters related to group medical and life insurance coordinating with brokers and insurers as needed.
- Administer annual health checks and manage the administration of purchase requisitions invoice settlements and monthly meal coupons.
- Update and maintain the corporate gift database and manage matters related to fruit and flower baskets service pins long service awards and recognition awards.
- Assist in managing annual festive staff sales and decorations.
- Administer the issuance of door access cards staff cards corporate credit cards and club membership cards.
- Oversee reference check requests for former colleagues and support internal employee relations activities.
- Provide administrative support for employment visa renewal applications and coordinate on/offboarding packs.
- Manage monthly dental claim reports company letters and employment proof requests.
- Back up receptionist duties when the primary receptionist is unavailable including managing the Reception Desk and handling company car bookings.
- Collaborate closely with the office administration team to liaise with vendors on office and pantry supplies ensuring adequate stock levels.
- Coordinate the maintenance of office equipment and facilities.
- Participate in assigned HR projects.
We are looking for someone who is:
- Previous experience in an administrative or receptionist role is preferred.
- A great team player.
- Cheerful with a positive attitude.
- Excellent communication and interpersonal abilities.
- Dependable and able to work independently.
- A self-starter.
- Able to handle sensitive and confidential information.
- Proficient in verbal and written English and Chinese (Cantonese and conversational Mandarin).
- Proficient in Microsoft Office (Word Excel and PowerPoint).
- Capable of multitasking with good time-management skills and the ability to prioritise tasks.
Employment Type
Full-Time
