Procurement Analyst
Procurement Analyst
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1 Vacancy
Job Description
You will need:
- At least a Bachelors degree in human resource management procurement supply chain management business administration commerce project management accounting audit law public administration information technology international relations communications or related fields. Candidates with advanced credentials such as accreditation by CIPS CIPD PMI PRINCE2 CPA CMA bar admission or CFE is an advantage.
- At least 5 years of relevant professional experience in an area of work that involved providing professional services to clients managing projects delivering training reviewing documents and/or engaging consultants or service providers.
- Demonstrate self-reliance and autonomy on assigned tasks and to undertake accurate analysis and computations.
- Navigate competing demands with efficiency with precision remain organized.
- Experience delivering clear and concise messages across formats in English.
- Interpersonal skills to communicate and liaise effectively with internal and external clients and consultants from over diverse nationalities and ability to work constructively in multicultural teams.
- Proficient in MS Office Suite (Outlook Word Excel PowerPoint and SharePoint).
- Please refer to the link for ADB Competency Framework for Technical Local staff level 3.
Benefits
ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADBs standards and comparator markets taking into account your qualifications and experience.
- Housing and education allowance (if applicable)
- Expatriate benefits (if applicable)
- Retirement plan
- Medical and health benefits
- Paid leave (including parental)
- Life and other insurance plans
- Staff development
Additional Information
This appointment is open to internal and external applicants.
This is a fixed-term appointment for an initial fixed period of 3 years. At the end of the initial period this appointment may at the option of ADB be extended once for up to 2 years converted to a regular appointment or ended on its expiration date. This decision will be made in the overall interest of ADB that: (a) it will require Staffs particular blend of skills and experience in the foreseeable future; and (b) Staffs performance is satisfactory and they are suitable for further employment.
About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila Philippines and is composed of 69 members 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous inclusive resilient and sustainable Asia and the Pacific while sustaining its efforts to eradicate extreme poverty. ADB combines finance knowledge and partnerships to fulfill its expanded vision under our Strategy 2030.
ADB only hires nationals of its 69 members.
To view ADB Organizational Chart please click here.
ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial ethnic religious and cultural background gender sexual orientation or disabilities. Women are highly encouraged to apply.
Visit ADB Careers FAQ for more information.
Join Our Mission to Foster Prosperity in Asia
Are you ready to make a difference in the future of Asia and be a catalyst for positive change We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship
The position of Procurement Analyst is assigned in the Consulting Services Unit (CSU) of the Procurement Division (PFP) within the Procurement Portfolio and Financial Management Department (PPFD). You will be based at our Headquarters in Manila Philippines.
You will report to a designated Technical International Staff and Officer.
Your Role
As a Procurement Analyst you will be part of the CSU. CSUs responsibilities regarding consulting services include: (a) providing policy advice on consulting services to user departments; (b) advising on consulting services transactions during project design and implementation; (c) processing and approving consulting services transactions as specified in consulting services guidelines and related sections of ADBs Procurement Policy Procurement Regulations for ADB Borrowers and associated staff instructions; (d) preparing negotiating and amending contracts for consulting services; (e) reviewing revising and advising on principles and procedures for consultancy and preparing guidelines manuals and handbooks on consultant recruitment and management; (f) maintaining the ADB Consultant Management System (CMS) and proposing design enhancements to improve transactional efficiency; (g) maintaining data and records on consultants and consulting contracts; (h) participating in interagency engagement on consulting services and procurement issues; (i) actively participating in consulting services improvement and efficiency projects including conducting selected studies; (j) reviewing and administering the performance of ADBs consultants and consulting contracts; (k) supporting the resolution of disputes and complaints that may arise during consultant recruitment and contracting; and (l) designing and delivering trainings knowledge materials and outreach to internal and external clients on multiple aspects of consultancy procurement.
You will:
Work independently on all or a combination of the following tasks and clearly defined areas depending on the assignment/instructions from supervisors which may include but not be limited to:
- be a knowledge focal on best practices in the recruitment and management of consultants;
- help design and deliver multimedia training knowledge products and outreach on subjects such as consultant recruitment planning preparation of terms of reference and cost estimates recruitment methods contracting change management and dispute resolution;
- support performance audits of completed consultant engagements for the purpose of internal capacity building and compliance;
- evaluate and prepare individual consultant recruitment requests for approval of offer against standard operating procedures ensuring complete and compliant documentation undertake necessary due diligence and assess against the proposed job family and grade;
- support the technical evaluation process for consulting firm selections including participating in Consultant Selection Committee (CSC) meetings and providing proposal compliance checking and technical due diligence to the CSC Chair for decision;
- evaluate financial proposals of consulting firms during initial procurement ensuring computational accuracy making adjustments following standard operating procedures preparing an evaluation report and debriefing notes and flagging nonstandard issues to supervisors for decision;
- prepare and finalize personnel schedules and cost estimates and provide advice to the lead negotiator on all other contractual matters during contract negotiations with consulting firms;
- input consultant contract and variation details into CMS and/or the ADB Integrated Disbursement System (IDS) and within service standards;
- evaluate and prepare contract variation requests for approval against standard operating procedures ensure complete and compliant documentation evaluate personnel and cost estimate changes improve nonstandard issues where necessary to supervisors for decision and process compliant requests accurately and within service standards;
- provide advice to clients on debriefings disputes complaints or performance-management issues that may arise between ADB and consultants promote complex issues to supervisors for decision;
- review consultant performance evaluation reports (PERs) and post-assignment questionnaires (PAQs) improve performance or conduct concerns for decision following standard operating procedures support any necessary special committee meetings to decide on final performance rating and process and archive compliance reports within service standards;
- support the review design and testing of enhancements to related IT systems including CMS and IDS and propose enhancements to improve the efficiency and quality of these systems based on own experience;
- be the system administrator in CMS and IDS for ad hoc requests reports and other configuration tasks related to consultancy;
- help compile data and make inputs to regular and ad hoc reports and statistical exercises by CSU including support to the units management dashboards;
- maintain procurement and contractual data and records following organizational and divisional record management policies;
- assist one or more designated procurement specialists with consultancy procurement including with all aspects of TA firm consulting selections.
Required Experience:
IC
Employment Type
Full Time
