Team Experience Coordinator/Administrative Assistant -Permanent Full-Time
Team Experience Coordinator/Administrative Assistant -Permanent Full-Time
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Job Description
The Team Experience Coordinator (TEC)/ Administrative Assistant (AA) will provide Permanent Full time recruitment and onboarding support to our Village of Coleman Care Centre.
Our village TECs work alongside our village leaders and in partnership with the recruitment team to facilitate an efficient recruitment and onboarding process.
Job Responsibilities:
Recruitment:
- Connect with village leaders to obtain village vacancies requiring external recruitment efforts
- Forward village vacancies to Sr. Recruiter to begin external recruitment process
- Receive candidate resumes and first interview documents from recruitment team and forward to hiring leader for 2nd interviews
- When requested by leader coordinate 2nd interviews with candidates
- Either facilitate the interview themselves if requested by hiring leader
- Support the leader in the facilitation of the 2nd interview
- Follow up with Sr. Recruiter if the candidate is being declined
- Support leaders in hiring team members
- Confirm verbal offer has been made or extend verbal offer
- Confirm contract details (i.e.. rate neighborhood FT/PT/Temp/Casual) from leader and forward to Sr. Recruiter to start the contract extension process
Onboarding:
- Facilitate First Day at the Village for new team members
- Schedule lifts and transfers training with Kin
- Check outstanding Crossroads mandatory training status and follow up with Team Member to offer assistance if required.
- Collect outstanding documents (i.e.. Vulnerable sector check TB test) and give to Admin Coordinator to upload into Crossroads
- Schedule leaders to meet their new team member and provide on the job training schedule
- Provide Team member with village tour uniform name tag etc.
- Set TMs up with UKG Book Jane Web Clock Apps
Supporting Responsibilities:
- Work closely with village leaders to identify staffing requirements/Village vacancies and ensure the requirements are communicated to Sr. Recruiter
- Attend weekly recruitment calls with Village and Sr. Recruiter
- Assist the Sr. Recruiter by following up with Leaders regarding applicants
- Track candidates at the village level and update candidate tracking and HRIS as needed
- Other responsibilities may include supporting career fairs onsite interviewing walk-in candidates conducting first round interviews when required
- All other duties as assigned to ensure an excellent customer service experience to our villages and candidates
Knowledge Skills Abilities:
- Strong computer skills: MS email and teams ability to quickly learn HRIS tracker ability to use MS excel to enter and export data ability to train new team members on using various digital platforms
- Extremely well organized ability to manage multiple demands and competing priorities with accuracy; able to follow up and track follow ups with leaders and candidates
- Work well independently and as part of a team; ability to problem solve and ask questions
- Strong interpersonal skills; able to communicate effectively with candidates the recruitment team and village leaders;
- Comfortable facilitating small group orientations
As our new Administrative Assistant joining our Team you will:
Create exceptional customer experiences for incoming queries managing office and village supplies creating documents for fellow team members and supporting other members of the administrative team.
Posting Closes: August 24 2025
Required Experience:
IC
Employment Type
Full-Time
