Contract Specialist
Contract Specialist
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Job Description
New York Edge (NYE) is the largest provider of school-based afterschool and summer programming in New York City serving thousands of students annually across all five boroughs and Long Island. Our mission is to help young people discover their potential by providing programs that support academic achievement social-emotional development and leadership growth. Through deep partnerships with schools communities and city agencies we deliver high-quality experiences that address the needs of the whole child and build pathways to lifelong success.
NYE also serves as a leading Community-Based Organization (CBO) in the NYC Community Schools initiative partnering with school leadership to coordinate integrated supports such as expanded learning family engagement and wellness services to ensure students and families have access to comprehensive school-based resources.
SUMMARY:
New York Edge is seeking a highly organized reliable and responsible individual to fill the role of Contract Specialist. Under direct supervision of the Manager of Contracts and Compliance Administration the Contract Specialist (P/T)will support the Compliance Department in the completion fulfillment and record keeping of government proposals reports contracts and compliance documents.
This position will also oversee the end-to-end subcontractor operational process. This role is responsible for coordinating with subcontractors ensuring compliance with project and company standards and managing documentation performance and communication throughout the project lifecycle.
Schedule:
Up to 25 hours per week Monday - Friday
Pay:
$25.00/hr
Job Type:
Part-Time
Primary Job Functions:
Maintain multiple government grant and contract portal systems and ensure accurate and timely reports on the status and submission of grants.
Keep and maintain consistent and regular tracking of all outreach grant and award documentation
Update and maintain documents for external government proposals and contracts.
Serve a supporting role in New York Edge public RFP responses including identifying school partners creating task lists adhering to deadlines and working with staff to complete timely applications and submissions and assist staff with scheduling meetings
Maintain an updated and approved subcontractor database in Salesforce.
Act as the primary point of contact between subcontractors and internal project teams.
Monitor subcontractor performance and quality throughout the project addressing delays scope deviations or performance issues with internal teams and resolving conflicts or escalations as needed.
Issue manage and ensure proper execution compliance and archiving of subcontractor agreements and scope of work documents.
Track insurance certificates licenses and other compliance documents.
Ensure third party staff complete all required training for Onboarding Process.
Ensure subcontractors adhere to safety quality and regulatory standards.
Review organize and archive files records and documents.
Additional duties as assigned
Skills/Knowledge:
Excellent professional communication (oral and written) and interpersonal skills with proven ability to interact with a diverse range of individuals both in person over the phone and through web-based meeting platforms applying tact and discretion
Ability to establish and maintain effective working relationships with staff and external partners
Must be able to handle multiple tasks using effective organizational and time skills.
Strong ability to navigate public grant portals and databases
Proficient with Google Applications and Microsoft Office (Word Excel PowerPoint) including document editing and tracking changes; knowledge of Salesforce a plus
Demonstrated proficiency in organizing and managing multiple projects
Ability to work accurately with strong attention to detail
Qualifications:
High School Diploma required; Bachelors degree preferred or equivalent years of experience
Excellent time management skills and the ability to work towards meeting deadlines
Strong organizational and oral communication skills
Demonstrated proficiency in organizing and managing multiple projects
Ability to work accurately with strong attention to detail
Strong critical thinking and problem-solving skills
Ability to work independently
New York Edge is an Equal Opportunity/Affirmative Action Employer.
Disclaimer: The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. These statements are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of a person in this position.
Required Experience:
Unclear Seniority
Employment Type
Part-Time
