Administrative Assistant IVâ BComm Academic Success and Advising Centre (Bargaining Unit 179)
Administrative Assistant IVâ BComm Academic Success and Advising Centre (Bargaining Unit 179)
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Job Description
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The Opportunity
Date Posted: August 18 2025
Posting Deadline: September 1 2025
Department: Sobey School of Business
Type of Employment: Permanent Full-time
Group Affiliation: Bargaining Unit 179 Group 6 ($43410 - $51418 annually)
At Saint Marys University you will be surrounded by a talented and dedicated team of professionals committed to accessibility diversity and the provision of a positive and supportive learning environment. We recognize the importance of the contribution and growth of each individual in the Universitys success. We are currently looking to fill the position of Administrative Assistant IV to join our BComm Academic Success and Advising Centre.
What we offer
As a team member at Saint Marys we are proud to offer many benefits. Some of these include:
- Competitive compensation
- Comprehensive benefits package
- Defined Contribution Pension plan
- Vacation
- Holiday closure
- Summer hour schedule
Job Information and Responsibilities
Under the direction of the Senior Academic AdvisorEW2 the Administrative Assistant IV will:
- Provide administrative and clerical support to the Centre including email and phone management and is a resource and point of liaison to the departments in the Sobey School of Business and other units within the University.
- Act as a primary point of contact for student and triage student inquiries and requests both in-person and virtual provide accurate information and effective referrals while demonstrating cross-cultural competence and sensitivity to a diverse student body with a view to support student success and enhance student experience.
- Assists in organizing and coordinating activities/events including catering agendas notices New Student Welcome Deans List event Student Success Sessions etc. Responsible for document and word processing; generates various documents using standard software packages including agendas meeting minutes memos manuals protocol forms.
- Maintain confidential materials (tests exams protocols etc.).
- Draft letters/memos for Centre members to review and sign; proofreads documents for internal and external distribution.
- Assist the members of the Centre with booking appointments and meetings maintaining and preparing files used for student advising curriculum management appointments along with related files
- Maintain SMU internal phone directory and email distribution lists and manages distribution of communications.
- Prepare expense reports (subject to TRI-council and/or SMU guidelines) as requested prepare and submits student/casual payroll forms visa reconciliation timesheets and other forms as requested.
- Demonstrated professional presence demeanor and judgement/discretion.
- Provides logistical and procedural assistance to faculty instructors and visiting professors teaching in BComm courses.
The Collective Agreement can be viewed here.
Experience and Education Requirements
To be the successful Administrative Assistant IV you will have:
- Completion of High School diploma plus a 1-year Community College business program.
- Minimum 1 year directly related experience.
- Strong organizational skills and ability to function independently and as part of a team.
- Strong communication listening and proofreading skills.
- Demonstrated ability to work under pressure with attention to details.
- Ability to handle and maintain confidential material
- Working in university environment considered an asset.
- Experience with Ellucian Banner considered an asset.
- Website maintenance experience an asset.
- High level of proficiency in Microsoft Office Suite including website and virtual conferencing platforms such as Teams Zoom.
Application Details
Apply for this opportunity online using our online application system through Career Beacon. Click on Apply Now and complete all required information fields. Qualified candidates should submit the following with their application:
- Resume
- Cover Letter
- Three Professional References
Late applications may not receive consideration. We appreciate all applications and note that only candidates selected for an interview will be contacted. No telephone calls please.
At Saint Marys University equity and diversity are integral to excellence and enrich our community. As an institution committed to fostering an environment of inclusion and respect we welcome applications from women Indigenous peoples racialized persons/visible minorities persons with disabilities persons of minority sexual orientation or gender identity and others who might contribute to the growth and enrichment of our community. Applicants are encouraged to self-identify. If you require accommodations during the recruitment process please contact Talent Acquisition at emailprotected.
A little bit about us
Saint Marys University
Saint Marys University is one of Canadas top primarily undergraduate universities known for its international collaborations leadership in entrepreneurship and research that benefits local and global communities. Our programs in Arts Science Graduate Studies and the Sobey School of Business are among Canadas best and feature professors who are committed to the success of their students. Saint Marys provides our more than 6400 students with a place that fosters possibility excellent research opportunities and distinguished graduate and professional programs combined with a caring community. Nestled in the heart of Halifax Nova Scotia on Canadas east coast Saint Marys University is marked by iconic buildings green spaces and fresh ocean air. The Saint Marys University community is committed to a prosperous future for the world-a World without limits.
Learn more about working at Saint Marys University here and follow us on LinkedIn Facebook Twitter and Instagram!
Employment Type
Full-Time
