Administrative Officer I (Exempt)
Share
Job Location:
Monthly Salary:
Posted on:
Vacancies:
Job Summary
Job Description
Our Organization Mission and Culture:
The Legislative Finance Division provides non-partisan budgetary and fiscal analysis to the Alaska Legislature. We are a small team (10 total employees including six fiscal analysts) that offers a flexible family-friendly work environment with an experienced and knowledgeable team. This position offers a flexible work schedule during the interim between sessions including the ability to work remotely at times.
The Administrative Officer under general direction performs a variety of administrative support tasks in areas of budget preparation and financial monitoring assisting with the fiscal note process accounts payable purchasing personnel/payroll office management and other duties as assigned. The person in this position needs to be able to work independently.
Example of Duties:
- Monitor budget authorizations and expenditures and prepare monthly budget financial projections.
- Process timesheets and accounts payable.
- Assist with tracking fiscal notes in the Legislative Finance fiscal note system.
- Provide main reception for the office. Distribute incoming mail; receive and route incoming phone calls; respond to requests for information from the public.
- Assist with travel coordination procurement and file management.
- Assist with publications and preparation of memos.
Knowledge Skills and Abilities:- Ability to work independently with minimal supervision.
- Considerable knowledge of computer information systems including MS Word and Excel.
- Knowledge of State government budgeting and reporting principles and practices.
- Ability to prepare accurate complete and concise financial reports budgets and statements.
- Willingness to learn new software.
- Working knowledge of common office equipment.
- Ability to organize set priorities and coordinate a variety of administrative functions.
- Ability to comprehend written material and interpret and apply rules and instructions.
- Ability to establish and maintain cooperative relationships with others.
- Ability to communicate effectively both orally and in writing with staff and the public.
Minimum Qualifications
This is a fully exempt job under AS 39.25.110(3).
Any combination of education and/or experience that provides the applicant with competencies in
- Administration and Management: Knowledge of planning coordination and execution of business functions resource allocation and production.
- Analytical Thinking/Problem Solving: uses a logical systematic sequential approach to address problems or opportunities or manage a situation by drawing on ones knowledge and experience base and calling on other references and resources as necessary.
- Financial Management: Prepares justifies and/or administers the budget for program areas; plans administers and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
- Oral and Written Communication: Expresses information (for example ideas or facts) to individuals or groups effectively taking into account the audience and nature of the information (for example technical sensitive controversial); makes clear and convincing oral and written presentations; listens to others attends to nonverbal cues and responds appropriately.
Equivalent to those typically gained by:
Any combination of preparatory post-secondary education and/or experience providing administrative support to a business or organization business administration public administration finance banking accounting industrial relations marketing human resource management logistics and supply chain management or a similar business field.
Additional Required Information
Interested applicants must apply through Workplace Alaska or via email to To ensure consideration cover letters and resumes should be submitted by August 29 2025 though the application period may be extended. Please note: submittals lacking a cover letter will not be considered.
Contact Information
If you have specific questions please contact Alexei Painter Legislative Fiscal Analyst as or
Required Experience:
Unclear Seniority
Key Skills
- Fiscal Management
- Microsoft Access
- Employee Evaluation
- Military Experience
- Business Management
- Strategic Planning
- Project Management Software
- Administrative Experience
- Budgeting
- Human Resources
- Financial Management
- Word Processing
