Recruiting Systems Analyst, Greenhouse

About Wolt

At Wolt we create technology that brings joy simplicity and earnings to the neighborhoods of the 2014 we started with delivery of restaurant food. Now were building the delivery of (almost) everything and youll find us in over 500 cities in 30 countries around the 2022 we joined forces with DoorDash and together we keep on dreaming big and expanding across the globe.

Working at Wolt isnt always easy but its definitely exciting. Here youll learn more build more and ship more than in most other companies. Youll be challenged a lot but also have a lot of fun on the way. So if youre a self-starter with drive and entrepreneurial spirit this could be the ride of your life.

The Recruiting Systems Analyst Greenhouse supports the company by driving our Talent Acquisition Technology initiatives ensuring the seamless integration of global Talent Solutions workflows and processes. The Recruiting Systems Analyst Greenhouse plays a vital role in partnering with our leaders acting as a subject matter expert in Talent Acquisition technology and championing operational excellence across our platforms.

This role is additionally responsible for leading and managing complex projects ensuring effective stakeholder engagement and maintaining a high standard of service desk management. The Business System Analyst reports to the Manager Talent Solutions and partners closely with various stakeholders across the organization including HR IT and Talent Acquisition teams.

Please note that this position is initially open through a 12-month contract.

What youll be doing

• Project Planning and Execution: Lead and manage Talent Acquisition Technologyprojects from inception to completion ensuring they are delivered on time withinscope and aligned with organizational goals.
• Team Communications: Facilitate effective communication within the team and acrossdepartments ensuring that all stakeholders are informed and engaged throughout theproject lifecycle.
• Stakeholder Engagement: Ability to navigate influence and enable stakeholders toproactively create solutions within Talent Acquisition technology.
• Documentation and Reporting: Develop and maintain a centralized repository forproject documentation ensuring easy access to all project-related information andresources. Provide regular reports on project progress and key performance indicatorsto senior leadership.
• Greenhouse Development and Management: Lead and oversee the end-to-endprocess of opening requisitions in Greenhouse ensuring the highest standards ofaccuracy compliance and alignment with organizational objectives.
• Operational Excellence: Manage critical Talent experiences including but not limited to:Pre-onboarding tasks offer management onboarding etc.
• Service Desk Management: Oversee the management of the Recruiting TechnologyService Desk ensuring timely and effective resolution of tickets and issues.
• Shared Admin Responsibilities: Collaboratively manage Greenhouse and other talentacquisition tech tools ensuring continuous support and coverage across the team
• Change Control and Process Improvement: Ensure effective use of change control procedures to maintain control over project scope schedule and cost. Contribute to process improvement or re-engineering activities to enhance project delivery
• Risk Management:Proactively identify and mitigate risks and issues that could impact project delivery. Develop and implement risk management plans to avoid compromising project outcomes

Youre excited about this opportunity because you will

• Be at the forefront of driving innovation and efficiency within our Talent Acquisition Technology landscape.
• Work closely with cross-functional teams to design and implement solutions that have a tangible impact on the organization.
• Use your expertise to guide the successful execution of complex projects in a global environment.
• Develop and maintain strong relationships with stakeholders influencing decisions and driving positive outcomes.
• Be part of a dynamic team that is dedicated to continuous improvement and professional development.

Our humble expectations

• 3 years of hands-on technical experience with a strong focus on platforms such as Greenhouse Gem GoodTime and similar talent acquisition tools.
• Proven ability to lead and manage complex projects in a global environment.
• Strong understanding of Talent Acquisition processes and technologies including Greenhouse ATS.
• Experience with service desk management and providing technical support for talent acquisition tools.
• Excellent communication and interpersonal skills with the ability to influence and engage stakeholders at all levels.
• Strong problem-solving skills and the ability to work effectively in a fast-paced dynamic environment.
• Proficiency in project management tools and methodologies such as Agile and Scrum.

Next steps

If you are excited about working in a high-growth environment taking ownership and being part of an extremely ambitious team then click below to apply and get the conversation going!

We will be reviewing applications on an ongoing basis so if this sounds like an opportunity you want to pursue apply today!

Please note that we do not accept applications coming in via email. Please submit your application in English via our job portal.

Our Commitment to Diversity and Inclusion

Were committed to growing and empowering a more inclusive community within our company industry and cities. Thats why we hire and cultivate diverse teams of people from all backgrounds experiences and perspectives. We believe that true innovation happens when everyone has room at the table and the tools resources and opportunity to excel.