Office Administrator
Office Administrator
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Job Description
Office Administrator
Work type: On Campus
Location: Normal Illinois
Division Name: Student Affairs
Department: Dean of Students
Campus Location: Normal IL
Job Summary
This position provides administrative support and general office management for multiple units of the Dean of Students office housed in the Bone Student Center. This includes an Associate Dean three Assistant Deans seven full-time program coordinators and multiple graduate addition this position supervises multiple student employees who provide administrative support to the units and the Student Involvement Center.
Additional Information
The Dean of Students Office units this position will support include Leadership Education and Development Sorority and Fraternity Life and Student Activities which include campus-wide events such as Welcome Week Festival ISU Winter Fest and sorority and fraternity recruitment/intake. This position will also partner with the Dean of Students Office Financial Associate who is housed in the office suite.
University Benefit Highlights:
- Insurance benefits including health dental vision and life
- Retirement and supplemental retirement planning options
- Tuition waiver benefits available to staff as well as their eligible dependents
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid benefit time
For more University Benefit information: regarding eligibility for participation in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here Rate / Pay Rate
$20.11 - $25.36 per hour combined with an excellent benefits package
Required Qualifications
- High school graduation or equivalent
- Any one or any combination totaling 1.0 unit of the following:
- Four (4) years (48 months) of work experience comparable to the third level of this series 1.0 unit. This work includes performing a wide variety of office support tasks which require the use of judgment and initiative and the ability to operate computer systems using word processing database and software packages. Knowledge of the organization programs practices and procedures of a department/unit is central to the performance of the duties.
- Two (2) years (24 months) of work experience comparable to the fourth level of this series 1.0 unit. Function as an agent of the unit or organization by performing highly specialized administrative support duties. An in-depth knowledge of the organization programs policies and procedures of the unit/department is essential to the performance of the duties. Ability to use good judgment operate computer systems using word processing database and software packages and to exercise discretion in handling sensitive and confidential information.
Preferred Qualifications
- Proficiency with Microsoft Excel and Word with the ability to create reports and tables.
- Excellent verbal and written communication.
- Ability to prioritize assignments and manage multiple tasks.
Work Hours
8:00am-4:30pm Monday through Friday with occasional nights and weekends
Functional Expectations
Must be able to complete the following with or without a reasonable accommodation:
- Remain at a workstation for extended periods.
- Effectively communicate on a daily basis.
- Move about in various locations across campus as needed to complete day-to-day work.
Proposed Starting Date
September 2025
Required Applicant Documents
Resume
Cover Letter
Reference List - Three professional references
Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on Apply
Optional Applicant Documents
Transcripts - See Special Instructions to Applicants for additional options
Certification of Retirement Annuity
Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on Apply
Special Instructions for Applicants
Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position.
Please fully complete the entire application including but not limited to the education and work history portions. Be specific on your work history including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however it will be converted to a full-time equivalency to determine combined length of experience. Please do not put see resume in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.
College or university transcripts (may be unofficial) may be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.
To be eligible for Veterans Preference points on the exam appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline.
Transcripts and/or military service documentation may be emailed faxed or mailed to Human Resources by the application deadline:
Email:
Fax: 309.438.0011 Attn: Kira Shelton
Address: Illinois State University
Human Resources
Campus Box 1300
Normal IL 61790-1300
The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position you will receive a score calculated based on your education and experience and your name will be placed on the active employment register by exam score. After the application deadline the names within the top three scores will be referred to the department for interview.
Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois.
Contact Information for Applicants
Important Information for Applicants
This position is subject to a criminal background investigation and if applicable an employment history review based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at . The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
If you are having difficulty accessing the system please call Human Resources at .
Department
Dean of StudentsThis position provides administrative support and general office management for multiple units of the Dean of Students Office housed in the Bone Student Center. This includes an Associate Dean three Assistant Deans seven full-time program coordinators and multiple graduate addition this position supervises multiple student employees who provide administrative support to the units and the Student Involvement Center.
Current Opportunities
Department
Dean of StudentsThis position provides administrative support and general office management for multiple units of the Dean of Students Office housed in the Bone Student Center. This includes an Associate Dean three Assistant Deans seven full-time program coordinators and multiple graduate addition this position supervises multiple student employees who provide administrative support to the units and the Student Involvement Center.
Required Experience:
Unclear Seniority
Employment Type
Hourly
