Senior Administrative Assistant, Registrar (NXT-SPO)
Senior Administrative Assistant, Registrar (NXT-SPO)
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1 Vacancy
Job Description
Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta serving the education needs of approximately 17950 students in 42 schools. Every day the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life. We pride ourselves on providing staff and students with the tools to achieve success by offering dynamic programming current resources and practical professional learning opportunities.
EIPS is recruiting a permanent full-time Senior Administrative Assistant Registrar at Next Step Sherwood Park.
Work with processes around concurrent registrations and working in PASI.
Next Step Sherwood Park provides flexible outreach programming for grades 7 to 12 students with nine teaching staff and five support staff. The school is located in Sherwood Park AB.
- Commencing September 4 2025
- 35 hours per week (Monday to Friday 7 hours per day)
- EIPS offers a comprehensive benefit package
- O pen to internal and external candidates
- Click on Sign in With Employee Email to be considered an internal applicant
The Senior Administrative Assistant Registrar is responsible for maintaining student records and administrative tasks to ensure the smooth operation of EIPSs school and its educational environment. The role involves maintaining student enrollment schedules providing administrative support and handling communications. The Senior Administrative Assistant Registrar ensures the smooth operation of the school by maintaining business processes accurate records facilitating communication and supporting various school events and activities.
KEY RESPONSIBILITY
Record Management
- Maintain teacher schedules courses and student timetables as directed by administration.
- Maintain request and communicate with administration and counsellors on changes to student records.
- Manage correction and verification forms and registrations to ensure all necessary information and documentation is obtained.
- Assist in the report card process which may include uploading information to the Provincial student information system.
- Register new students process transfers manage student departures and update student demographic information.
- Generate reports in collaboration with administration.
- Identify records eligible for disposal complete records disposition requests and dispose of records as approved as per EIPS policies and procedures.
Administrative and Office Support
- Provides excellent service to students staff and parents answering phone calls emails and in-person inquiries.
- Administer the system parent portal account and assist parents as needed.
- Provide professional support to the administration on various tasks and projects as needed.
- Support audit compliance with Alberta Education and Provincial student information policies.
- Providing training and coaching to other staff as needed.
- Engage in professional development on an ongoing basis including the use of emerging technologies.
- Maintain strict confidentiality ensure student and staff records are secure.
QUALIFICATIONS
Education
- Certificate or diploma in office management business administration or related field.
Experience
- 3 years of office administration experience.
- Previous school division experience and/or with student information records.
- Front office and customer service experience.
- Experience in an administrative role in an office environment.
KNOWLEDGE SKILLS AND ABILITIES
- Attention to detail and accuracy in record-keeping.
- Excellent oral and written communication and interpersonal skills.
- Strong prioritization organization multitasking problem-solving solving and time management skills.
- Ability to successfully work in a multi-disciplinary team environment as well as independently with minimal supervision.
- Strong ability to adapt and manage change with frequent interruptions.
- Proficient in Microsoft Office Suite emerging technologies and web-based applications.
- Knowledge of records management principles including FOIP Legislation.
- High level of integrity business professionalism and discretion in dealing with confidential and sensitive information.
- Familiarity with EIPS platforms such as PowerSchool Atrieve SharePoint and Permission Click.
- Familiarity with provincial student information systems and policies.
For more information please contact Barclay Spady Principal email
Only online applications will be accepted.
Elk Island Public Schools appreciates and considers all applications; however only candidates selected for interviews will be contacted.
If you require assistance with the application system please call Apply to Education at 1- or email .
Required Experience:
Senior IC
Employment Type
Full-Time
