Executive Assistant for the College of Engineering and Applied Science
Executive Assistant for the College of Engineering and Applied Science
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1 Vacancy
Job Description
Executive Assistant
College of Engineering and Applied Science
Elevate Your Career at UCCS: Innovate Inspire and Impact in the Rockies!
Who We Are
Salary Range:$61922 - $70910 annually. Compensation will be commensurate upon experience and qualifications. This position is Exempt from the Fair Labor Standards Act (FLSA) overtime provisions.
Work Location: On-site
At UCCS our employees are our most valued asset. Were proud to offer:
Generous Time Off: Enjoy 22 vacation days 10 sick days paid parental leave 13 recognized holidays and provisions for bereavement jury duty and FAMLI Leave. - Robust Health Coverage: Our comprehensive medical plans cover preventative care at no cost including a yearly mental health visit. Plus benefit from affordable dental vision plans and competitive prescription drug prices.
- Financial & Retirement Benefits: Take advantage of our health savings flexible spending accounts and life and disability insurance. Plan for your future with our retirement options.
- Further Your Education: Avail nine waived credits per academic year for courses at any CU campus. We invest in your educational and professional growth.
- Wellness & More: From wellness programs aimed at achieving your best self to various additional benefits through CU Advantage we prioritize well-being and holistic development.
- Want to know your total compensation Use ourcalculator to get the complete picture!
Summary
The Executive Assistant provides administrative and operational support to the Dean and the College of Engineering and Applied Science. This position will coordinate the day-to-day activities of the Deans Office and the college handling a range of position requires a highly organized individual with problem-solving skills with the ability to manage concurrent tasks and work independently.
Essential Functions
The duties and responsibilities of the position include but are not limited to:
First point of contact in the Deans Office serving as office manager and receptionist managing incoming and outgoing mail serving as the point person for campus and system questions related to the college interacting with members of the business community and public on behalf of the Dean and the college providing information to university administrators faculty staff and students.
Maintains the Dean & Associate Deans schedule including managing the Dean & Associate Deans calendar coordinating and scheduling meetings and managing the Dean and Associate Deans travel arrangements.
Serves as purchasing agent for Dean and college-level purchasing; creates and processes purchase orders; maintains and reconciles procurement card.
Maintains office supply inventory and maintains office equipment and services.
Plan and coordinate college level events and activities from start to finish including but not limited College Meeting & Awards Student Awards Ceremony Order of the Engineer Pledge of the Computing Professional Open House retirement parties holiday parties ABET accreditation visits and multiple external scholarship appreciation lunches.
Responsible for the creation and timely distribution of Deans List and Presidents List letters thank you letters as well as degree verification and intent to graduate letters.
Oversee and maintain EAS social media.
Coordinate projects and communication of information from the Deans office such as conferences workshops faculty and staff retreats staff meetings and other matters as they arise.
Maintains and organizes the college records system including shared drive and process documentation
Collects and prepares information for college leadership meetings composes and edits confidential correspondence assists with presentations and performs basic administrative duties.
Proofs formats and edits documents submitted for Deans review approval and signature.
Coordinates with college programs to manage and update digital academic catalog.
Manages and reserves Engineering academic and shared spaces as requested.
Maintains lost and found for the college.
Coordinate with Facilities regarding routine work requests and projects going on in the building.
Coordinate with OIT regarding ticket requests in EAS-managed spaces.
Manage and update email lists as needed.
Coordinate certain aspects of new staff logistical onboarding such as softphone number setup ordering nametags business cards office nameplate add to email lists ensure offices are cleaned purchasing laptop and other equipment.
Other duties as assigned.
Tentative Search Timeline
- Priority will be given to applications submitted by:September 1 2025.
- Potential interview dates: September 15 - September 29 2025.
- Potential start date: October or November 2025.
- Bachelors degree from an accredited institution is required.
- Proven progressively responsible administrative assistant experience is required.
- Administrative experience in higher education preferred.
Employment Type
Full-Time
