Executive Assistant
Executive Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Join a leading bank as an Executive Assistant supporting senior stakeholders with professionalism and confidentiality.
As an Executive Assistant in our dynamic banking team you will have the opportunity to leverage your strong Executive Assistant background to manage stakeholders diaries and everyday needs ensuring seamless client service through effective prioritization. Your role will require flexibility and advanced assistant skills as well as strong attention to detail and effective communication abilities. You will work collaboratively handling multiple responsibilities people and timeframes while adeptly navigating systems policies and procedures to support the organizations goals.
Job responsibilities
- Manages daily activities: advanced complex diary management high-volume email management and professional telephone communication
- Greets clients: handles internal and external client interactions organizes meetings and events and collaborates with marketing teams in Europe
- Sets up meetings conference calls and video conferences
- Finalizes complex travel arrangements including flights VISAs accommodations and logistics managing frequent changes and preparing itineraries
- Processes expense reimbursements utilizes internal systems and prepares necessary documents for client meetings
- Becomes an integral part of the business understanding group priorities and expectations
- Assists with staff onboarding and offboarding equipment setup and leads ad hoc projects
- Organizes internal and client events partnering with marketing teams
- Expected to work as part of a larger administrative group working in partnership with other assistants to ensure cover is provided to the area at all time. Expected cover for other assistants within the group when required.
Required qualifications capabilities and skills
- Assistant experience ideally supporting mid-level Directors or above
- Advanced organizational skills ability to meet deadlines and demonstrate proactivity and ownership
- Assertive with the ability to make decisions independently
- Tact and good judgment in confidential situations with proven experience interacting with senior management
- Strong interpersonal written and oral communication skills
- Proficiency in Microsoft Office
- Excellent telephone etiquette and ability to manage competing priorities
- Proficiency Level of English
- Native / Bilingual in Spanish
- Polished professional approach calm demeanour and ability to work under pressure
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.
Employment Type
Full-Time
