Finance and Contracts Manager

The Finance and Contracts Unit is responsible for all fiscal contracting and procurement activities for the Office of Economic Security (OES). These activities include but are not limited to:

• Development and utilization of tools used to track and monitor revenues and expenditures of the child support program.

• Sharing expenditure data and providing forecasting support to the child support program management.

• Working with federal state and county program partners to reconcile request and distribute federal match funds for all approved child support expenditures.

• Develop and distribute Quarterly Monitoring Reports to counties that support the allocation of federal incentives for the child support program performance.

• Supporting the purchasing/procurement efforts of the Division of Child Support Services (DCSS).

• Tracking and managing all encumbrances within the Division of Child Support Services (DCSS).

• Review and payment of invoices.

• Accurate and timely financial reporting to federal state and county stakeholders.

• Interfacing with the Colorado Department of Human Services (CDHS) Contract Management Audit Accounting Budget and Procurement teams.

• Coordinating and supporting state and federal audits of the program.

• Providing training to relevant stakeholders as needed.

• Providing technical assistance to contractors vendors sub-grantees sub-recipients.

• Ensuring compliance with all state and federal rules terms and policies.

This position is the Unit Supervisor for budget oversight and management of the fiscal activities of all appropriations and expenditures for the DCSS and OES Directors Office.

The position works closely with Division leadership county administrators the Governors Office of State Planning and Budget (OSPB) the Joint Budget Committee of the Colorado General Assembly (JBC) the Colorado Judicial Branch and OES management providing direction that shapes strategic decisions impacting the state program and county offices involved in delivering child support services. Key areas of authority and responsibility regarding fiscal oversight and reporting include: DCSS audit liaison coordinating data gathering and responses to CDHS and Federal auditors; reporting expenditures and tracking all federal matched funds and incentives for approved child support expenses; and serving as the content expert on federal and state budget polices that impact the child support the role the position serves as the Subject Matter Expert to the Division in its use of the County Financial Management System (CFMS) system to distribute costs or revenues to County Child Support programs; prepares reviews and submits required State and Federal reports; serves as the Unit Supervisor to the Division for fiscal data requests from external stakeholders including the Governors Office of State Planning and Budget (OSPB) the Joint Budget Committee of the Colorado General Assembly (JBC) CDHS Budget County staff; performs analysis and provides strategic insight as the Unit Supervisor to management regarding cost estimates for proposed legislative actions; as Unit Supervisor provides technical assistance and training to county department staff on program financial matters.

On matters related to the design implementation and oversight of the Divisions budget and expenditures this position serves as the unit supervisor to the:

• DCSS Leadership

• County Administrators

• Federal Office of Child Support Enforcement (OCSE)

• Governors Office of State Planning and Budgeting (OSPB)

• Joint Budget Committee of the Colorado General Assembly (JBC)

• Colorado Judicial Branch

Summary of Supervision of Contract & Procurement Duties:

This position serves as the Unit Manager for the Finance & Contracts Unit which includes one additional Contract Administrator. It provides strategic leadership and operational support to OES leadership in all areas of purchasing contracting and procurement.

Responsibilities include but are not limited to:

• Oversees and supports the work of unit staff responsible for contract and procurement functions.

• Develops and implements procedures to ensure the timely execution of contracts purchase orders and other formal agreements for DCSS and OES Operations

All other duties as assigned

Experience Only:

Eight (8) years of relevant experience in Budget Management Fiscal Oversight Procurement or Contracts

A combination of related education in Public Administration Finance Business Administration or Government Contracts & Acquisition and/or relevant experience in Budget Management Fiscal Oversight Procurement or Contracts equal to eight (8) years

• Experience in Public Budgeting of Government Appropriations

• Experience Public Budget Design & Implementation

• Experience in federal grant award management

• Experience in public contracting and procurement

• Experience in budgets involving multiple source of funding streams with matching requirements.

• Relevant years of State service should be considered as a preferred qualification to be used to determine the top candidates on the referral list. (Partnership agreement 10.1.)
  
  

Conditions of Employment:

• 1075 check(access to Federal Tax information)
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email () postmarked in US Mail or hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action.